EVENT CO-ORDINATOR

• Hạn nộp: 30/12/2017
• Mức lương: Thỏa thuận

Thông tin cơ bản

Mô tả công việc

Based in Ha Noi

-       Responsible for assisting the Head of Festival (Event Manager) to coordinate the operational elements of delivering the festival portfolio, primarily outdoor music festivals.

-       Day to day activities will involve coordinating areas of the festivals to ensure they are delivered to scope, in time and on budget.

-       This will involve planning, identifying appropriate resources and requirements, research, budgeting, scheduling and coordinating resources, keeping costs up to date and creating appropriate documentation.

-       We are seeking a dynamic and flexible “can-do” person who has at least three (03) years experiences working with promoter, event and production organization, planning and coordinating outdoor music concerts or festivals. 

-       Event coordination: 

  +    + Coordinate areas of the festivals including but not limited to the below

     + Food concessions and trade management: researching and developing relationships with appropriate traders, managing the call for application, contracting traders, ensuring statutory requirements and coordination of installation, operation and post event reconciliations are met.

     + VIP areas: researching options, identifying resources required, décor, contractors and customer service, including set up, staffing and management. 

      + Managing festival accreditation, including personnel and vehicle passes, catering and other provision for staff, suppliers, traders, artists and media.

      + Collation of artist payment information, assist with artist liaison and backstage set up.

      + Festival staffing and volunteers.

      + Assist with programming of attractions, fringe stages and creative entertainment and interactive areas at the festivals.

      + Other tasks assigned by Head of Festival

      + Other projects as and when required

      - Administration: Taking minutes of the meetings. Preparation of documentation, application and plans, collation of product information, managing contract and supplier databases, tracking and managing information for accreditation and passes, event contact list, guest list and so on.

      - Cost control:

       + Creating and following procedures for purchasing  and invoice including creating and  issuing Purchasing Orders,

       + Keeping a running tally on ticket sales, purchases and invoicing to keep festival budgets up to date.

Quyền lợi được hưởng

- Salary, year-end bonus based on performance and efficiency

Yêu cầu công việc

      Requirements: 

      - Has at least three (03) years experience working in a full time position with a festival or concert promoter, event or producing organization on outdoor concerts or festivals.

      - Flexible and  able to balance multitasks

      - Solid financial knowledge, used to preparing, managing and monitoring budgets

      - Meticulous attention to detail

      - Proficient at administration  and documentation using standard programs such as MS Office, Adobe Acrobat (PDF Editing)

      - Excellent communication and analytical skills

      - Ability to remain calm and focused under pressure

      - Ability to work to tight deadlines

      - Influential and persuasive approach, great building relationships

      - Ensures a seamless delivery

      - Passionate about the outdoor concert and festival industry and eager to learn and progress

 

Yêu cầu hồ sơ

- CV in English enclosed with photo 3x4 in first page

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