1. To confirm the candidate, issue the offer letter and benefit grid and send the email to HODs for their information of the newcomer.
2. To arrange all logistics and new procedures for new associates;
3. To keep track on the deadline of Probation Period, Contract Renewal Date to inform HODs, AHRM and HRM of all necessary information;
4. To prepare Employment Contract upon getting confirmation from HODs;
5. To keep HR Master File updated with correct information;
6. To check all pending leaves on Cadena and all application for leave forms before sending to GM/AGM for approval;
7. To make sure that all associates’ records of AL, HOL, RL in Cadena system are correct;
8. To assist AHRM to get all associates’ signature on Monthly Time Attendance Record for payroll calculation;
9. To ensure that all documentations are completed and filed accurately;
10. To submit Trade Union Report to Finance Department;
11. To assist AHRM in recruitment if required: sorting out CVs, filing CVs, arranging interview….
12. To issue name badge, bank account application, email address… for new associates;
13. To import and update all information of associates into Cadena;
14. To do all Cadena adjustment in term of salary, job grade, internal transfer, user issuance…;
15. To do all payment requests and follow up with the payment process;
16. To arrange medical check for expatriate;
17. To maintain all records for the purpose of legal and governmental purposes;
18. To assist with updating all information on all notice boards in both AN & BT;
19. To ensure that monthly associate’s activities and birthday parties are well organized, enough interesting to attract all associates;
20. To maintain the monthly meeting with Associate Committee to organize well all monthly activities and plan for all upcoming activities of the following months;
21. To ensure that all cash advance and reimbursement amount for all activities are returned to Finance properly;
22. To assist associates to issue Employment Certification if required;
23. To assist AHRM in terms of AOM and AOY nomination and request the awards for AOM and AOY winners.
24. To do all registration for mobile duty phone number and do the monthly payment request;
25. To ensure all meal rosters of Angsana, Banyan Tree, LSC, LTT, LTTT are sent to Main Kitchen timely on monthly basis;
26. To conduct the cafeteria survey quarterly;
27. To assist all HR member with all pending jobs while they are on leave or so overload with current jobs;
28. To make labor report and submit to Labor Department;
29. To import and update all information of Insurance and PIT Code into Cadena;
30. To administer and control Monthly Social Insurance for the whole company;
31. To be in charge of Outpatient Benefit and Bao Viet Insurance Benefit: follow up with all reimbursements for all associates and provide the associates with sufficient guidance on these benefits;
32. To be responsible of all sickness & pregnant cases as well as funeral cases in the hotels: visit and do reimbursement;
33. To follow up with Training Plan and Records of HR department;
34. To perform all additional tasks as assigned by AHRM and HRM.
- CV in English with recent updated photo together with expected salary.