EXECUTIVE ASSISTANT (HEAD OFFICE)

1. Execute all general administrative work and support related business work;
2. Coordinate office activities and operations to secure efficiency and compliance to Company policies;
3. Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages ...)
4. Handle requests and queries appropriately;
5. Maintain diary, arrange meetings, events, appointments and provide reminders
6. Take part in the internal & external meetings and directly deal with partners, clients, service suppliers, etc.
7. Act as an interpreter and translator. Translation of discussions in meetings, emails, documents from Vietnamese to English and vice versa for ease of understanding and conducting routine work and business;
8. Prepare and provide translations of various documents (official letters, memorandum, sales contracts, licenses, legal documents, etc.)
9. Make travel arrangements for BOM (air tickets' booking, hotel accommodation, transportation, etc.)
10. Undertake the invoices, payment requests, monitor and carry out an efficient documentation and filing system; 
11. Maintain electronic and paper records ensuring information is organized and easily accessible
12. Organize and manage company’s event logistic and coordination;
13. Conduct research and prepare briefs, presentations or reports as assigned
14. In charge of the leasing of Company's properties, such as:

• Advertise available properties using a variety of media and promoting materials to seek potential tenants
• Stay knowledgeable of the property market status
• Present properties and provided amenities in a positive light to prospective tenants
• Act as a landlord for property owners and help them navigate the property market
• Determine the needs, living standards and economic viability of prospect customers
• Confirm rental application data and personal references
• Negotiate leasing terms and conditions and close deals
• Ensure proper maintenance and inspect properties periodically

• Appear well groomed, smart and presentable;
• Proven experience as an executive administrative assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office
• Proficiency in English
• Planning and time management skills
• Able to multitask and prioritize daily workload
• Able to work independently and under pressure
• High level verbal and written communications skills
• Discretion and confidentiality

• Organizational and planning skills
• Communication skills
• Information gathering and monitoring skills
• Problem analysis and problem solving skills
• Judgment and decision-making ability
• Initiative
• Confidentiality
• Team member
• Attention to details and accuracy
• Adaptability

Education/ Background: 

Bachelor of Business Administration or equivalent