HR Cum Assistant to General Manager

This position combines both HR and Admin Operations duties at CBB, and reports to HR and Admin Manager / General Manager. The incumbent will be required to work 48 hours per week.

II. KEY RESPONSIBILITIES

 Recruitment

• Develop recruitment plans for finding the right candidates to fill vacancies;

• Prepare job description, Job ads; Manage the selection & recruitment process;

• Design and implement a comprehensive induction program for all new employees

 Compensation & Benefits

• Develop, implement and keep up to date HR policies, procedures;

• Prepare annual HR budget (headcounts, labor cost, staff benefits, etc.);

• Maintain and update employee database;

• Implementation review probation processing, extend probation, re-new the contracts, prepare others employee related issues…

• Manage attendance record, payroll, insurance and PIT;

• Participate in salary surveys, keep updated with HR best practices and trends, and make proposals for C&B structure review;

• Work with the local authorities on related matters (insurances, Health of Department, PIT, etc.);

 Company policies and strategy

• Build/update/ revise company policies to ensure they do not conflict with Vietnamese law

• Build leadership capabilities at all levels and ensure developing a strong leader pipeline, defining what it means to successfully manage others in our organization.

• Assist managers and employees in understanding and applying Human Resources tools in order to maximize employee performance, achieve organizational effectiveness, improve employee engagement, and ensure legal compliance.

 Administrative management

• Manage all administrative activities: catering, security, hygiene, cleaning, documents filing… handling correspondence pertaining to CBB

• Solve all issues related to visas & work permits for expats;

• Work with building’s management to solve all problems related to office building.

• Manage office property insurance and office facility include inventory record for office furniture.

• Manage office renovation

 Training & Development

• Work with line managers to identify and consolidate all training needs for each function/department

• Plan and carry out training development projects

• Work with department heads in planning the career path for key talents, promote career development and make succession plans

• Implement and oversee the entire performance appraisal process, and continuously improve the performance management system

• Promote the organizations working environments, core values and culture;

 GM’s assistant:

• Organizing daily routine for the General Manager and ensuring that schedules and appointments noted down in the diary are confirmed and fulfilled.

• Answering telephone calls and handling matters of urgency in the absence of the General Manager, while also taking messages.

• Attending all the management meeting and other meeting assigned by GM, making meeting minutes.

• Disseminating all official correspondence from the General Manager to the other Department Heads for their follow-up.

• Assist GM in dealing and working with suppliers, customers (if any)

• Handle any other job assigned by management from time to time.

• At least 2-3 years Experienced in Administration or HR field for foreign company, 

• Be familiar with multitasks, legal procedures, 

• Excellent solving problem skills, able to handle emergencies, 

• Fluent English is preferred. 

• Good computer skills (MS Word, Excel) 

• Being honest, responsible, careful in work 

• Being able to work methodically, accurately and neatly and willing to learn new things from work 

• Good in interpersonal skill