Administrative Assistant, Learning & Development

Duties may include but not limited to:

 Perform administrative duties such as answering phones, scheduling meetings, managing documents, and other general office support to the Director/Manager

 Must be able to touch and handle supplies in a safe and non-hazardous manner, maintaining proper hygiene, cleanliness, and disposal methods

 Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines.

 Proceed related administrative details in order to keep department operational and effective while achieving results of projects assigned.

 Possess skills to expedite clerical processing, evaluate information, and implement or take action based upon information.

 Exercise discretion and judgment based on available information related to projects assigned.

 Produce and distribute correspondence memos, letters, faxes and forms

 Assist in the preparation of regularly scheduled reports

 Develop and maintain a filing system

 Order office supplies

 Book travel arrangements

 Submit and reconcile expense reports

 Research and creates presentations

 Generate reports

 Prepare and monitor invoices

 Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

 Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

 Contribute to team effort by accomplishing related results as needed

 Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

 Organize travel arrangements as per request

 Write letters and emails on behalf of other office staff

 Book conference calls, rooms, taxis, couriers, hotels etc.

 Cover the reception desk when required

 Maintain computer and manual filing systems

 Handle sensitive information in a confidential manner

 Take accurate minutes of meetings

 Coordinate office procedures

 Reply to email, telephone or face to face enquiries

 Develop and update administrative systems to make them more efficient

 Resolve administrative problems

 Receive, sort and distribute the mail

 Answer telephone calls and pass them on

 Maintain up-to-date employee holiday records

 Coordinate repairs to office equipment

 Performs other duties as assigned.

- Professional and multi-cultural working environment

- Top competitive HR compensation & benefits in the industry

- Career development opportunity in one of the biggest Casino companies in the world

 At least 2 years of administrative assistant experience required.

 Must possess proficient working knowledge of Word, Microsoft Outlook and Excel, and have excellent communication and phone skills.

 Possess skills in preparing and maintaining records and writing correspondence.

 Maintain confidentiality of sensitive information and establish/maintain effective working relationships with staff and management.

 Display a willingness to get involved and provide assistance to fellow employees, colleagues, guests, and outside contacts.

 Withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.

 Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.

 Must maintain a positive attitude toward work and interface with hotel guests in a congenial and polite manner.

 Can work varied shifts, including weekends and holidays.

 Knowledge of office management systems and procedures

 Excellent time management skills and ability to multi-task and prioritize work

 Attention to detail and problem-solving skills

 Bachelor’s degree in Business Administration or equivalent training and experience is preferred.