HR & Admin Executive

A. HUMAN RESOURCES:

1. Recruitment:

• In charge of the entire recruitment process from job advertising, screening, shortlisting, interviewing, reference checking to offering;

• Collaborate with Department Head about the roles within the team to write proper job description and ensure job description clear, updated and effective for recruitment;

• Liaise with recruitment service providers or vocational schools for job postings and be supported of candidate database;

• Develop proper recruitment plan or method to attract talents at optimum cost;

• Host on-boarding process for new comers;

2. Training:

• Set up internal training courses as coordinator;

• Facilitate training activities;

• Manage training database & certificates.

• Update orientation training documents.

3. HR Report:

• Prepare monthly report on recruitment;

• Prepare HR data and reports according to labor law when required;

4. Employee relation:

• Act to promote good relations, ensure good communication and resolve labor conflicts;

• Manage disciplinary matters, grievances etc.

5. Employee engagement:

• Coordinate company events: Seminars, staff birthday party, Best employee of the month, teambuilding activities, health checkup, staff party…

• Organize sharing or orientation sessions to transfer the company vision and culture as well as collecting idea contribution from employees;

• Develop an open, fair, supportive culture by encouraging positive thinking.

• Coordinate with group’s HR to organize group’s activities.

B. ADMIN TASKS:

• Process and maintain personnel files for all staff classifications. Responsible for retention and archiving of all personnel records;

• Administer HR-related documentation, such as offer letters, contracts of employment, employees’ leave record and benefits;

• Ensure the relevant HR database is up to date, accurate and complies with relevant legislation.

• Update and control the annual leaves complying with leave application procedure;

• Assist in renewing business licenses/permits (i.e. food hygiene, parking, wine retail license…);

• Handle tenant inquires, maintain prosperous relationship with tenants and potential clients;

• Other duties as assigned.

- 12 annual leave per year, Saturday and Sunday off

- Service charge bonus payable on monthly basic

- 100% coverage of social insurances and 24/7 insurance

- Duty meal and parking provided

- Annual health check-up, annual holiday trip with team

- Opportunities for learning and development. 

• Bachelor's Degree (B.A.) or equivalent; major in Foreign Languages, Business Administration is preferable

• At least 1-year experience in Administrative and Human Resources position

• Multi-tasking with positive attitude

• Proficient in MS word, excel and PowerPoint

• A high level of confidentiality

• Excellent interpersonal and customer-facing skills

• Strong communication skills, both written and verbal in Vietnamese and English

• Active, professional, service-minded, careful, patient & hard working

• The flexibility and willingness to learn

• To enjoy working with people

• The ability to work as part of a team

• The ability to work accurately, with attention to detail.