PA to GM / GM Secretary

Directs all aspects of secretarial work in the hotel, maintains the executive office and all matters relating to executive administration in a confidential, professional manner

Provides efficient and comprehensive secretarial services to Executive staff to meet the needs of customers

Essential Duties and Responsibilities – (Key Activities of the role)

Reports directly to and communicates with the General Manager on all administrative matters Maintains the utmost confidentiality and discretion when handling business affairs

Cooperates, coordinates and communicates with Department Heads and other inter-departmental secretaries as appropriate

Supervises the work of the Executive Office staff (Secretaries, Receptionist, Messengers, Drivers) Day-to-day secretarial work to include typing, filing, faxes and telephone etc.

Distribution of memos, letters and other information etc. Arranging internal / external appointments

Handling reservation as requested

Translating incoming letters, documents, articles by request Provides pertinent information on socio-political matters

Stores and keeps all confidential information

Prepares monthly operational results for meetings with other hotels Takes minutes of Department Heads /Ex.Com meeting as requested

• Shuttle bus between Resort and City.

• Staff cafeteria

• Full social insurance.

• Join in Staff activities: Yearly teambuilding, Staff birthday party, ...

* Required Skills –

Proficient in the use of Microsoft Office Ability to type 45 WPM

Good communications and writing skills Tasks and Project Management

* Qualifications –

Diploma in Business or Secretarial Study

* Experience –

3 years of secretarial experience, or an equivalent combination of education and experience