PURCHASING EXECUTIVE

PURPOSE AND SCOPE OF ROLE

The purpose of the Purchasing Executive role is the timely procurement of technical, non food goods and services for Heritage Line Ha Long . The scope of the role includes; ensuring timely delivery, cost effectiveness vs. quality and maintaining relationships with suppliers and internal customers.

RESPONSIBILITIES:

• Provide guidance and assistance to Branch Manager, Technical Manager and G.M of cruises in all aspects of technical, non-food purchasing for operation and offseason and new project.

• Ensure purchase is in accordance with regulatory requirements and HL policy.

• Control inventory/purchase request/ purchase orders of technical and non food goods in terms of quantity, quality and prices and delivery date.

• Update prices to Purchasing Manager & BOD if prices changes

• Source the availability and standards of items that require procurement

• Assess suppliers for new item to be purchased

• Make recommendations to senior management to develop purchasing procedure if any

• Prepare and maintain records and documentation on quote, purchase requests, purchase orders, contracts.

• Meet suppliers to improve levels of service and to develop new sources of supply.

• Collect and report statistics to measure quality of goods and/or supplier performance.

• Coordinates and resolves problems with end user departments and suppliers.

• Follow supplier’s payment with Accounts Payable and assist in resolving invoice discrepancies and variances.

• Assist Storekeeper with discrepancies and variances of goods delivered.

• Perform other tasks assigned by senior management.

• Prepare report of Purchase request/ Purchase order status on a weekly Basis

• Prepare report of purchasing cost on monthly basis

• Identify areas for continual improvement across Purchasing

• Attend regular training courses / seminars / trade shows to keep up to date with the industry and global trends

• Keep others informed by sharing information

• Tertiary studies in Trade or Business

• Knowledge of marine technical business preferable.

• Knowledge of purchasing procedure, practices.

EXPERIENCE

• Minimum 02 years working experience

• Purchasing experience essential (in a similar role and industry preferable)

SKILLS

• Good – Written and spoken Vietnamese

• Good – Written and spoken English

• Good – Communication and interpersonal skills

• Good - MS Office

SPECIAL REQUIREMENTS

• Flexibility to work overtime and holidays.

• Ability to work under pressure

• High level of confidentiality as handling purchasing and financial information.

Work in Ha Long, Quang Ninh