Executive Secretary & Assistant To Managing Director
- Hạn nộp: 06/04/2022
- Mức lương: 12 - 20 triệu
Thông tin cơ bản
1
Quận Tân Bình - TP HCM
Giờ hành chính
Hành chính, nhân sự
Trợ lý, thư ký
05/04/2022 16:30
Mô tả công việc
- Manage the day-to-day administrative affairs of the Managing Director. Schedule all appointments
and other commitments. Provide the Managing Director with background information and/or
supporting documents in preparation for scheduled appointments, meetings, speaking engagements,
conferences, interviews, etc
2. Manage the day-to-day administrative affairs of the Managing Director. Schedule all appointments
and other commitments. Provide the Managing Director with background information and/or
supporting documents in preparation for scheduled appointments, meetings, speaking engagements,
conferences, interviews, etc
3. Screens incoming calls to the Managing Director, determining nature of call and whether or not it
requires the attention of the Managing Director. Whenever possible responds to caller directly based
on knowledge of the Managing Director's preferences, office functions, policy, priorities, availability,
etc.
4. Processes all incoming correspondence received in the office of the Managing Director prioritizing
and determining its disposition. Direct mail to appropriate internal staffs with instructions and/or
suggestions for preparation of a reply. Drafts responses for the Managing Director's signature based
on knowledge of her activities, interests, priorities, issues, reply or inquire to third party, etc.
5. Reviews, proofreads, and formats all correspondence prepared for the Managing Director's
signature to ensure accuracy and completeness, etc. as well as consistency with organizational policy.
Follows up with staff to ensure deadlines are met. Reviews other prepared documents requiring the
Managing Director's signature, such as purchase orders, leave requests, expense reports, contracts,
etc
6. Makes and reviews all travel arrangements for the Managing Director; prepares the itinerary,
confirms lodging and transportation, and processes travel reconciliation.
Prepares and distributes relevant materials to Board members in advance of the Managing Directors’
meetings. Takes minutes at Board meetings and provides support to Board committees as needed.
Manages recruitment and appointment process of professional volunteers serving on commissions
or councils.
7. Coordinates ongoing maintenance of office property and oversees repairs when necessary. Submits
work orders to building maintenance staff.
8. Maintains files used by the Managing Director office and corporate files of the organization,
modifying when necessary and applying NVC rules pertaining to retention and disposition.
9. Responds to and handles confidential and sensitive information with poise, tact, and diplomacy.
10. Supervises the Administrative Services Coordinator.
11. Perform other duties as assigned and directed.
Quyền lợi được hưởng
Cơm trưa tại công ty
Làm việc trong môi trường năng động
Tham gia BHXH, BHYT, BHTN
Các chế độ phúc lợi khác theo quy định của công ty
Yêu cầu công việc
- BS/BA or equivalent combination of education and/or experience required. Minimum 3-5 years
experienced supporting an Executive Director, Managing Director/CEO, COO, or other similar senior-level executive required.
2. Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments,
effectively handle competing priorities, and maintain attention to detail.
3. Proficiency in use of Microsoft office applications, including Word, Excel and PowerPoint with ability
to learn organization’s database, content management system, and other software as needed
4. English fluent or other multi-languages skill is preferred with meticulous grammar, editing,
writing, presentation and communication skills
Yêu cầu hồ sơ
Chấp nhận tập tin doc, docx, xls, xlsx, pdf, gif, jpg, png dung lượng không quá 10MB
- Quy mô: 100 - 499
- 18 Cộng Hòa, Phường 4, quận Tân Bình, Thành phố Hồ Chí Minh, Vietnam
- https://www.aq-gourmet.com/
AQ Gourmet & Dine tọa lạc tại 18bis Cộng Hòa, Phường 4, Quận Tân Bình, TP. HCM là dự án được đầu tư bởi AQ Group với mong muốn giới thiệu đến thực khách sành ăn hành trình trải nghiệm văn hóa ẩm thực Nhật Bản độc đáo, không gian thanh nhã và ấm cúng dành cho gia đình, bạn bè hoặc tiếp đãi khách quý.
Thông tin liên hệ
- Phòng Nhân sự