Purchasing Officer

This position is responsible for assisting the Purchasing Manager in the day-to-day purchasing functions. The Purchasing Officer processes purchase indents and organizes system for follow up of pending supplies. He/she facilitates and administers purchase in the absence of the Purchase Manager after due approval has been obtained

Primary Responsibilities

Responsibility for the daily order :

• Take full responsibility in ordering food and beverage on all approved Purchase Orders/Purchase Requests.

• Responsible for working with the canteen chef / Executive chef to ensure that the required food are always available to the staff . In case of arising, there is a supplier ready to replace

• Responsible for returning goods of poor quality, making notes and penalties with suppliers who make many mistakes

• Identify purchase requirements in terms of quantity, type, size or other digital information needed to place orders

• Give samples to the purchasing department to check, evaluate and approve

• Contact to sign a contract with the supplier after the sample has been approved.

• Manage order tracking records, purchase from suppliers

• Make check requisition to Accounting for Advance Payments.

• Submit the purchase requisition to the requesting department with prices for signature and forward to Financial Controller and General Manager for approval.

• Ensure all items are delivered on time.

• Go directly to outside purchases with arising items or suppliers do not have

• Responsible for all hotel purchases at the most economical and best quality as per Accor standard.

Responsibility with supplier

• Make an order, contact the supplier to take a sample of the goods

• Periodically according to regulations, coordinate with the Kitchen and Cost Control department to conduct price surveys of items that frequently fluctuate in price

• Make a list of potential suppliers, meeting the requirements of goods to be purchased – Submit a dossier of supplier-related information for restaurant management to review and approve

• Regularly monitor to evaluate and update qualified suppliers as required

• Actively communicate with relevant suppliers to properly and fully update the price fluctuations of goods compared to market prices.

Other Responsibilities

• Monitor selling price and inventory of some specific materials

• Other special duties when assigned by the Financial Controller

Main Complexity/Critical issues in the Job

Knowledge and Experience

• Bachelor Degree in Accounting / in English

• Minimum of 3 years of relevant experience in the hotel industry

• Strong working knowledge of Microsoft Excel, Microsoft Office and MC System

• Knowledge of labor laws and employment visa requirements in ……

• …

Competencies

• Good interpersonal skills with ability to communicate with all levels of employees

• Service oriented with an eye for details

• Ability to work effectively and contribute in a team

• Good presentation and influencing skills

• …