Executive Secretary/ Thư ký Tổng Giám đốc (for 06 month contract)

• Hạn nộp: 31/12/2016
• Mức lương: Thỏa thuận

Thông tin cơ bản

Mô tả công việc

- Open and sort all incoming correspondence for attention of GM, source information as necessary to enable a prompt and accurate response. - Screen telephone calls in a pleasant and courteous manner providing information, taking messages or directing calls directly through to GM as appropriate - Coordinate the activities of the GM through efficient diary management. - Maintain a logical and up-to-date filing system and archive directory. - Facilitate the smooth running of the department through adequate supply of materials and equipment. - Regularly review hotel stationery to ensure in line with Corporate Identity - Organize travel for the GM, following Hotel Procedures. - Submit expense claim forms for GM, following Hotel Procedures. - Ensure that all invoices passed through to GM for signing are backed up with the correct documentation. - Ensure that all administration and travel invoices for signing are backed up with the correct documentation - Handle petty cash for the GM - Attend, for the purpose of taking minutes, and/or organize meetings as required by the GM - Fully brief the GM on external meetings, researching details and providing support documentation/presentation material as appropriate. - Maximize on the effectiveness of internal/routine meetings by briefing the GM prior to meetings in relation to key agenda points. - Collate Weekly / Monthly operating reports - Investigate / alert the GM to concerns in reports as appropriate. - Compile statistical reports as requested by the GM - Maintain regular and effective communication with Heads of Department providing or requesting information as is necessary to the smooth running of the hotel - To make all the memos relating to the hotel operation to the owner as per request - To make the meeting minute between the hotel and the owner; to follow all the minute checklists

Quyền lợi được hưởng

- As Labour Code and Company policies - To be further discussed at the interview - After 06 month contract, the employee can be selected for other vacant job in the hotel

Yêu cầu công việc

- Fluent verbal written English - Proficient of MS office - Good organizational skill - Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the Hotel. - Any other reasonable request as required by your Supervisor or Hotel Management

Yêu cầu hồ sơ

Full CV

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