Administrative Assistant - Casino

Hoi An South Development LTD - CASINO

Quy mô : 1.000 - 4.999

Theo dõi Nhà tuyển dụng này

Mô tả công việc

Position Summary:

Administrative Assistant is responsible for providing a full range of administrative support work to the Director/Manager and other department staff requiring the application of specialized technical and administrative knowledge and the exercise of initiative, independent judgment, and decision making.

This role includes providing administrative support to ensure efficient operation of the office. Supports Director/Manager and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

Duties may include but not limited to:

 Performs administrative duties such as answering phones, scheduling meetings, managing documents, and other general office support to the Director/Manager

 Must be able to touch and handle supplies in a safe and non-hazardous manner, maintaining proper hygiene, cleanliness, and disposal methods

 Coordinate and expedite the flow of work and materials within or between departments according to established company guidelines.

 Process related administrative details in order to keep department operational and effective while achieving results of projects assigned.

 Possess skills to expedite clerical processing, evaluate information, and implement or take action based upon information.

 Exercise discretion and judgment based on available information related to projects assigned.

 Produce and distribute correspondence memos, letters, faxes and forms

 Assist in the preparation of regularly scheduled reports

 Develop and maintain a filing system

 Order office supplies

 Book travel arrangements

 Submit and reconcile expense reports

 Research and creates presentations

 Generate reports

 Prepare and monitor invoices

 Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques

 Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

 Contribute to team effort by accomplishing related results as needed

 Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

 Organize travel arrangements as per request

 Write letters and emails on behalf of other office staff

 Book conference calls, rooms, taxis, couriers, hotels etc.

 Cover the reception desk when required

 Maintain computer and manual filing systems

 Handle sensitive information in a confidential manner

 Take accurate minutes of meetings

 Coordinate office procedures

 Reply to email, telephone or face to face enquiries

 Develop and update administrative systems to make them more efficient

 Resolve administrative problems

 Receive, sort and distribute the mail

 Answer telephone calls and pass them on

 Maintain up-to-date employee holiday records

 Coordinate repairs to office equipment

 Performs other duties as assigned.

Quyền lợi được hưởng

  • Professional and multi-cultural working environment
  • Top competitive HR compensation & benefits in the industry
  • Career development opportunity in one of the biggest Casino companies in the world

Yêu cầu công việc

SKILLS REQUIREMENTS & WORKING EXPERIENCE

 At least 2 years of administrative assistant experience required.

 Must possess proficient working knowledge of Word, Microsoft Outlook and Excel, and have excellent communication and phone skills.

 Possess skills in preparing and maintaining records and writing correspondence.

 Maintain confidentiality of sensitive information and establish/maintain effective working relationships with staff and management.

 Display a willingness to get involved and provide assistance to fellow employees, colleagues, guests, and outside contacts.

 Withstand various activities such as frequent walking, sitting for long periods and withstand prolonged standing, stretching, bending and kneeling without restriction.

 Must be able to work in a fast-paced, busy, and somewhat stressful environment and maintain physical stamina, proper mental attitude while dealing effectively with guests, management, team members, and outside contacts while working under pressure and meeting deadlines.

 Must maintain a positive attitude toward work and interface with hotel guests in a congenial and polite manner.

 Can work varied shifts, including weekends and holidays.

 Knowledge of office management systems and procedures

 Excellent time management skills and ability to multi-task and prioritize work

 Attention to detail and problem solving skills

EDUCATION REQUIREMENTS

Bachelor’s degree in Business Administration or equivalent training and experience is preferred

Yêu cầu hồ sơ

Most updated CV in English to be sent to email Gửi email (Recruitment Team - Casino)

Administrative Assistant - Casino

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