Account Receivable cum General Cashier

- To ensure the accuracy of all charges and credits to the various debtor accounts and ensure they are posted on a timely basis.

- Issuing invoice/ Debit notes/ Credit Notes

- The preparation and mailing of account statements to customers on a timely basis and to monitor the subsequent collection of all accounts.

- To conduct all necessary credit checks on all new credit applicants, to make recommendations according to existing credit policies and to maintain details of credit given to customers.

- The completion and updating of all individual debtor records.

- To discharge the duties in an effective and efficient manner.

- Process all Credit Applications, ensuring that the clients are notified promptly and professionally.

- In the AR module, set up AR accounts for newly approved credits and ensure creditors’ details are correct at all times.

- Accountable for the accurate processing of all AR accounts.

- Ensure that all Trade Debtors’ invoices are accurate; all services invoiced supported by a valid guarantee of payment and the room rates correct.

- Responsible for the timely transfer of the invoices to the city ledger and prompt mailing (or emailing) of the invoices to the debtors.

- Answer debtors’ inquiries promptly and effectively.

- Process all cheques and payments received accurately and on a daily basis.

- Complete a daily summary of all adjustments related to the City Ledger; ensure that it is distributed as necessary and reconciled with a PMS generated report at end of shift.

- Ensure that all debtors trading beyond their normal terms are followed up regularly.

- Ensure that all credit card transactions are verified for completeness and the accounts formally reconciled on a daily basis.

- Calculate and accurately post commissions.

- Promptly investigate all credit card disputes, liaising with the Front Office and the banks.

- Collate all necessary paperwork to justify credit card refunds and obtain sign off from the management before refunds can be processed.

Month End:

- Accurately process all Monthly Statements, ensuring that they are mailed promptly.

- Ensure that all Month End reports are printed and forwarded to the Financial Controller to prepare the balance sheet reconciliation.

- Perform ‘month end close’ of the debtors system (in the rare cases where the AR Ledger is not interfaced to the Accounting system).

- Do monthly closing with the team and prepare audit schedule relating to the AR part.

• Competitive Salary and Benefit Package
• International Working Environment
• Internal Career Advancement
• Training Opportunities within The Ascott Group

- Directly reports to the Financial Controller.

- Works closely with Sales and Front Office Departments.

- To perform other duties as required by the Financial Controller.

- Accounting Software

- Excel