Secretary to F&B Manager (Temporary 6 months - Full time)

• Be able to work in all areas of Food & Beverage including Restaurant, Bar and Banqueting.

• Represent F&B Manager with guests in his absence, and on incoming telephone calls, particularly as relates to complaint handling; and maintain daily reports to F&B Manager.

• Prepare menus including: making, editing, printing menu for relevant food set. Translation & correction of menus when required.

• Work closely with Executive Chef and Kitchen team with regards to the daily checking of quality and quantity of all food and beverage.

• Work closely with Secretary to Executive Chef and share with her ERP workload.

• Handle beverage order & purchase request of F&B department with Outlet Managers.

• Handle meeting and appointment schedule of F&B Manager, take note during briefing or meeting.

• Receive, handle and disburse all incoming memos and post in an appropriate manner.

• Assist to manage F&B staff including: documentation, recruitment, duty roster, leave balance, attendance and punctuality...

• Provide support to outlet managers in performing their tasks efficiently.

• Prepare logbook and make the monthly attendance record for all outlets of F&B service (La Table Hanoia, Downtown Deli, Cashiers, Banqueting).

• Double check and follow up beverage inventory in coordination with Accounting and Bar team.

• Prepare various reports (top sales analysis, manning situation, purchasing plan, inventory…)as required by F&B Manager.

• Coordinate all bookings, especially VIP events to make sure the events run smoothly.

• Double check daily functions and inform amendment (if any) to related departments.

• Maintain and update F&B Manager's database on a regular basis.

• Assist F&B Manager in training and coaching staff.

• Provide support to the overall operations when required and carry out the other tasks as assigned.

- Service charge bonus payable on monthly basis;

- 1 annual leave per month, Saturday and Sunday off;

- Social insurance, health insurance, unemployment insurance, 24/7 accident insurance paid;

- Duty meal and parking provided;

- Opportunities for learning and development.

• Bachelor's Degree (B.A.) or equivalent; major in Foreign Languages or Business Administration is preferable.

• Minimum 1 year experience in clerical, secretarial or administrative position.

• Good command of the Vietnamese & English language, both written and verbal. Fluency in other languages (French) would be beneficial.

• Good knowledge of F&B, secretarial and computer applications.

• A high level of confidentiality.

2. Personality:

• Should be extremely driven and hard working as his/her work will have a direct impact on our operations.

• Active, professional, service-minded, careful and detail-oriented.

• Open-minded, a fast learner, enthusiastic, and adaptable.

• Team spirit, autonomous, take initiatives.

• Proactive & honestly.