Administrative Assistant - Housekeeping
Quy mô :
Mô tả công việc
- Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
- Locates and attaches appropriate file correspondence to be answered by Division Head.
- Types, files, and upkeeps all private and confidential matters related to the department.
- Sets up a systematic and efficient filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.
- Ensures all files are kept up-to-date at all times.
- Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
- Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
- Makes copies of correspondence or other printed matters where necessary.
- Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
- Monitors and maintains the proper appearance of the Division’s office area.
- Reads and routes incoming mail and outgoing correspondences.
- Ensures travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
- Handles monthly requisition of stationeries/general and dry goods stores.
- Checks and updates employees’ attendance records for Division Head’s approval and obtain individual employee’s signature before forwarding it to Paymaster.
- Provides excellent service to internal customers in other departments as appropriate.
Quyền lợi được hưởng
- Competitive salary and packages.
- Service Charge.
- Interesting training course provided by hotel and Rosewood group.
- Professional working environment with international branding.
Yêu cầu công việc
- Diploma in Business Administration or equivalent is an advantage
- Possess a minimum 1 year of working experience in related field for this position
- Able to multi-task, responsible, resourceful and proactive with a sense of urgency
- Excellent command of English and Bahasa Malaysia (spoken and written) is essential
- Well organize, conscientious and attentive to details
- Competent in internet usage and MS Office (i.e. MS Word, Excel and Power Point)
- People and customer oriented, motivator and self-starter
Yêu cầu hồ sơ
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