Personal Assistant to General Manager (PA Pre-Opening)

RESPONSIBILITIES AND MEANS

 Managing diaries and organising meetings and appointments, often controlling access to the General Manager.

 Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

 Receive and screen phone calls and redirect them when appropriate.

 Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.).

 To take down and transcribe the minutes of meetings such as Executive meeting.

 Handle confidential documents ensuring they remain secure.

 Ensure that the day-to-day administrative needs of the department are fulfilled.

 Responsible for rendering secretarial and clerical services for the General Manager as required.

 Make travel arrangements for Executive Office members (booking and arranging travel, transport and accommodation).

 To prepare respective schedules and reports that will be internally distributed or submitted to Head Office laid down by the General Manager.

 To prepare correspondence such as fax, letter, memo, complimentary voucher, etc.

 To maintain office supplies stock.

 To keep self-acquainted with the General Manager's activities in order to assist in discerning priorities.

 Managing databases and filing systems.

 To handle all contact listings such as Owner contacts, Hotel contacts, Guest contacts and Travel Agencies or Companies, etc.

 To perform special duties as required by the General Manager.

Training & development opportunities in an international resort environment

Accomodation, meals, daily shuttle bus from Quy Nhon as well as other benefits are available

-min 3-5 years work experience

-excellent communication skills

-proficient in use of MS office

-must be fluent in English & Vietnamese and will have preferably worked with an international company before

-must have very high level of integrity and be able to work independently

-self motivated, active and sociable