Executive Secretary

Responds to incoming calls; Answer kindly to inquiries from outside or internal staff. Provide necessary information, and record if customer / employee's leaves message

Kindly greet or guide visitors.

Create a report, letter, or other documents.

Maintain a systematic document management system; Keep documents secure and keep records.

Deliver fax, correspondence, and other mail.

Prepare meetings; Prepare the meeting agenda, minutes, meeting schedule, etc., and distribute it to the person concerned after receiving approval from the supervisor.

Manage the meeting schedule of executives: Book tickets, accommodation, vehicles, etc. on business trips.

Collect expenses of the department and process according to the expense handling regulations.

Investigate materials and prepare reports at the request of the executive

Complete the operations and procedures of the department at the request of executive and keep them up to date at all times.

Order the necessary office supplies. If the office equipment goes out of order, request repair.

Ensure office environment is always clean.

Follow company regulations and procedures.

Attend department meetings and share necessary information.

Attend training programs offered by the company.

If necessary, perform other tasks related to work.

*Attractive salary

* Professional and friendly working environment

* Competitive benefit package

- 2 days off/ week, 12 annual leaves/ year

- 24h accidental insurance, health care insurance for self and dependants

- Uniform, staff meals, shuttle bus are provided

Communication skills (Negotiation/Presentation/Speech/Listening) Level 2: Entry level of experts

Ability to use business software program and computer system Level 2: Basic Knowledge and Practical Application

Systematic document creation, document management, time management skills Level 2: Basic Knowledge and Practical Application

Foreign Language ability (ENG) Level 2: Casual Talk level