JOB DESCRIPTION

JOB TITLE : ASSISTANT DIRECTOR OF FINANCE

DEPARTMENT : Finance

REPORTS TO : Director of Finance

GENERAL OBJECTIVE

• To assist the Director of Finance and oversee daily operations of the Finance Department.

• To manage and control Finance Department to have good result of works, smooth operation and on time reports in accordance with hotel’s rule & regulation and standard operating procedure.

DEPARTMENTAL OBJECTIVE

• To manage, motivation and supervise all finance staff to improve their ability and productivity in accordance with Hotel Standard Operating Procedures.

FUNCTIONAL OBJECTIVE

• To plan, co-ordinate, supervise and manage finance staff to handle their jobs professionally and efficiently.

RESPONSIBILITIES

• To control process of work of all staff to ensure that Standard Operating Procedures are followed.

• Develop and maintain orderly accounting system and participate in regulating the generally accepted accounting standards.

• Strictly adhere to establish internal control and safety systems within the department to make the financial data reliable.

• Regularly review the reports produced and distributed by subordinates for the content, the quality of presentation, accuracy and investigate clearly all of variances and queries.

• To advise and supervise staff in order to achieve results of works as planed or required by Management or Corporate office.

• To finish all jobs assigned by Management efficiently by using full professional skill.

• To create good system of work to have more efficiency of works.

• Prepare financial reports as required by the company and where necessary provide detailed analysis, outlining trends, weaknesses and recommendations for corrective action.

• Prepare annual budget and compare actual results with those projected.

• Keep a tight control over expenses and report on areas where savings can be achieved

• Review and authorize necessary vouchers (e.g. payment voucher, journal vouchers etc.)

• Participate as a member of management and advice on the financial, administrative and legal implications of all matters being reviewed.

• Develop the accounting, administrative and legal system to obtain the optimum speed, accuracy and content of management information commensurate with economic costs and other duties.

• Planning for cash management.

COMMERCIAL RESPONSIBILITIES

• Keep contact with Revenue Department.

• Keep contact with Ministry of Commerce.

• Keep contact with External Auditor

• Keep closely contact with major departments, e.g. Credit and Purchasing Department.

OVERALL RELATIONSHIP

• To be good cooperator between hotel management and owners.

• Act as vital link between departments in the Division.

• To have good relationship and cooperation among division heads.

• Ensure close working relation among staff in hotel.

TAX AND RELATED LAWS

• Ensure that all tax matters are treated in a proper manner and in compliance with related legislation.

• Follow up tax changes and other legislation in order to inform management.

REPORTING POSITION SYSTEM

• Report directly to Director of Finance

REPLACEMENT AND TEMPORARY MISSION

• To be ready and responsible when assigned to perform any other duties as designated by management.

Many interesting benefits are waiting for you.