Sales Coordinator

1. Secretarial support for director of sales and as required for all other sales staff.

2. Extensive use of logistics sales module i.e.

- Ascertaining availability of conference requirements

- Inputting of accounts masters, booking masters and event masters

- Blocking of conference space and accommodation rooms

- Monitor and transferring booking on a regular basis

- Inputting and updating booking for sales personnel

3. Action tentative files to definite files

4. Handling of initial conference inquiries, obtaining all relevant information and passing on to appropriate sales person.

5. Coordination, typing and tracing of all conference proposals, client correspondence and contract agreements for all sales staff.

6. Establishing conference files as required and ensuring they contain all relevant information before handing over to the events management, particularly in reference to deposits and contracts.

7. Establishing sales files as required.

8. Coordination and update of computer based, trace system for all sales staff.

9. Updating of contacts lists in the maximize system.

10. Compilation of monthly, weekly sales reports for director of sales

11. Update the competitors report by calling major competitor hotels each month to obtain the latest month-to-date average occupancy and average room rate.

12. Type out daily events of competitor hotels from the information submitted by the sales staff.

13. Checking of arrivals report each morning and ensuring that all necessary customers have expressions or welcome notes.

14. Completion of corporate forms and questionnaires.

15. Coordination of sales related familiarizations.

16. Perform any reasonable request made by management .

- Life & Health Insurance

- Uniform, Laundry & Meals

- Opportunity for career growth

2. Knowledge of Microsoft Programs

3. Effective telephone communication skills

4. Proficiency in English communication

5. Typewriting both English and local language

6. Familiarity and knowledge of all departments within the hotel

7. Secretary or administrative assistant experience