Event Coordinator

Hoiana Hotels

Quy mô :

Phòng Nhân Sự +84 (0) 235 626 3333 – Ext: 586075 Tay Son Tay Hamlet, Duy Hai Commune, Duy Xuyen District, Quang Nam Province, Vietnam

Theo dõi Nhà tuyển dụng này

Mô tả công việc

Sales Activities

• Actively interacts with clients including, but not limited to: Professional Councils, Clubs and Associations both local and international, local institutions, major corporate accounts, government offices and diplomatic missions.


• To attend daily Banquet Event Order reading (when required)

• To attend daily morning sales briefing

• To attend weekly Group Resume Meeting (when required)

• To attend bi-weekly Events meeting

• To attend monthly Events Coordinator’s meeting

Standard Task – Weekly or Monthly Report

• To assist DOSE/CESM in preparing daily or weekly and monthly reports as and when necessary.


• To record & update Event Team Roster

• To respond to all local enquiries within 6 hours and overseas enquiries within 24 hours.

• Effective follow-ups are to be conducted for such enquiries.

• To effectively utilize the standard forms and letters to ensures that such forms and letters

are presented in a most professional manner.

• To assist CESM in answering telephone inquiries within 3 rings, preparing banquet event order and proposals, menus, and general administration.

• To maintain an effective account and account management through Delphi and to be fully competent with operating Delphi FDC.

• To ensure that all data input in the Delphi is accurate and updated.

• To ensure that Group Resume (GR) & Banquet Event Orders (BEO) and other important documentation are prepared in meticulous detail and presented in the most professional manner.

• To ensure that GR, BEO, change logs and other related documents required are distributed to support department in a timely manner.

• To effectively use all available sales tools.

• Maintains all clients and events files according to the standards required.


• Meet with CESM to review assignments relating to GR, BEO, letter and administration.

• Keep a good communication with CESM on any development of the enquiries,

tentative and definite functions.

• To assist CESM preparing GR & BEO

• Actively conduct site inspection for potential buyers and attend to walk-ins as assigned.

• To assist CESM in coordinating and servicing all confirmed functions.

• Meets with event organizer in-house to provide assistance and maintain a good client

relationship and to solicit future business (if required)

• To assist with incoming telephone calls within the department.

• To be constantly aware of Hoiana Hotels occupancy and average rate.

• To effectively execute One Stop Shopping concept for all events and meeting program.

• Full capable of rate negotiation and event block reviews through effective analysis of

program and client history.

• Full capable in handling and solving problems arising from client.

• To establish and maintains an effective working relationship within the department, with

all other departments in the hotel.

Quyền lợi được hưởng

  • Insurance
  • Training & Development
  • Accommodation - Hoiana Staff Village
  • Annual leave
  • Heath checkup
  • Employee shuttle bus service
  • Uniform

Yêu cầu công việc

• Reading, writing and oral proficiency in English.

• Knowledge in performing the job task assigned to an Events Coordinator.

• Willing to work a flexible schedule in order to accomplish all responsibilities and


• A high degree of professional integrity and be able to work in prudent and

organized manner.

Yêu cầu hồ sơ

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Hoiana Hotels

Địa chỉ: Tay Son Tay Hamlet, Duy Hai Commune, Duy Xuyen District, Quang Nam Province, Vietnam

Điện thoại: +84 (0) 235 626 3333 – Ext: 586079

Website: http://career.hoiana.com/