Purchasing Clerk/ Nhân viên Thu mua

Job summary

• To get right quality at best price.

Essential duties and responsibilities – (Key activities)

A. Purchasing

• Analyses the purchase request after receipt.

- To pay attention to former price and price comparison.

- To pay attention to date require.

- To confirm the goods specification.

• To look for quotation

- Three quotations are requested.

- To look for the goods quality according hotel standards.

- Price comparison.

- Quote goods on time.

- To complete the purchase request.

• To get purchasing manager sign the purchase request.

- To purchase based on approved purchase request.

• To purchase when purchase requisition approved

- To request the check / cash payment.

- To confirm the delivery date with user dept.

- To assist Receiving Dept. to confirm the quality and quantity of goods.

• Payment

- To fill the bank / cash payment forms.

- Send up for approval with invoice, receiving recorders, P.R. and P.O.

B. Market - Survey

• Agree the credit card totals for each type of credit card and the credit card sales voucher totals with the Accounts Receivable Schedule circulated by the Income Auditor.

• Verify credit card numbers on sales slips are legibly printed and that credit limits and card expiration dates agree with those so authorized.

• To do market - Survey with cost controller and chefs.

• To finish the price comparison.

• To communicate with user dept.

- To confirm the good specification with user dept.

- To confirm the goods delivery and analyses the proportion.

C. Communication

• To communicate within dept.

- Report daily work to purchasing manager and purchasing officer.

D. Administrative

• Attendance on time

- Attendance on time in and out.

- Follow the hotel’s rules.

E. Healthy, Hygienic, Safety

• Evaluate employee performance and recommend promotions and pay rises to the Director of Finance.

• Advising the Director of Finance in hiring and termination of accounting department employees.

• To ensure the safe - working

- Maintain the set - up safety working standard.

- Nurtures accident prevention culture.

• Monitors cleanliness and hygiene standards

- Constantly monitors cleanliness standards.

- Keep working area in good hygiene and clean.

• Ensure proper working dressing

- Follow the staff dressing standards.

• Insurance
• Training & Development
• Accommodation - Hoiana Staff Village
• Annual leave
• Heath checkup
• Employee shuttle bus service
• Uniform

Qualifications –

• High school graduate

• Additional improvement programs in Finance is desired

• Experience in Fidelo is desired

Experience –

• Good communication skill

• Apparent planning ability

• Good knowledge about the market supplies

• At least 2 years working experience in international class hotel

• 3 years working experience in a similar capacity is preferred

• Language: Basic in oral and written English