Purchasing Clerk

• Responsible to the purchasing department for a clean organized and efficient administrative office. Provides complete secretarial support and maintain confidentiality in all matters. Performs other duties as required.

Essential duties and responsibilities – (Key activities)

A. Office Administration

• To ensure all supplies / goods are supplied on time.
• Ensure and check the stock on hand.
• Analyses the consumption of every item.
• Analyses recent and forecast occupancy.
• Analyses hotel F&B operation.
• Analyses hotel engineering dept. operation, prepare for Eng. spare parts and maintains.
• Analyses the consumption of` fuel, gas etc. and ensure the stock is sufficient.
• Familiar local markets and communicates with alternative departments.
• Telephone calls
• Receives and takes messages or initiates action department on nature of all.
• Handles incoming mails / faxes
• Send, receives, collects and disseminate accordingly.
• Office Equipment
• Check to ensure equipment are in proper running order daily.
• Office in general
• Orders office supplies according to needs.
• Keep area clean by ensuring housekeeping schedule in kept.
• Disseminate and initiate action for incoming requests especially those for an urgent of purchase requests.

B. Filling and record management

• Set up and maintains a systematic filling system for all correspondence (Memo, fax, P.R., P.O., ship documents, quotations and catalogue, approved vendor list, payment etc.)
• Maintains and update P.R. on a daily basis.
• Maintains and update vendor list.
• Maintains and update critical path for all departments.
• Maintains and update variance for HEOS.

C. Secretary duties

• Typing (All documents as required and necessitated).
• Records minutes of meeting.
• Translation (verbal & written) as required.
• Grades priorities.
• Co-ordinate visitation of visitors to the departments.
• Assist for looking for source three quotation, comparing quotations, and making approved vendor list and purchase order.

• Attractive, competitive salary.
• Accommodation/Meals: New World village with full amenities according to 3-star hotel standards; 3 meals/day.
• Transportation for receiving work/home leaves with regard to level of employees and distance from home to resort.
• The benefits only at Sun Group: Suncare Insurance, entertainment mode for yourself and your family in the Sun Group’s entertainment system in country (Hon Thom/ Ba Na/ Fansipan cable car/ Sun World Da Nang Wonder...)
• Holiday/ New Year bonus. 13th month salary
• Other benefits of Sun Group.
• Training & Development
• Uniform

• Neat appearance
• Articulate
• Motivator and self starter
• Displays initiative
• Commitment to professional values
• Team builder
• Language: Good in oral and written English

Qualifications –

• University graduate

Experience –

• Ability to type at least 60 wpm and accurately
• Ability to take shorthand at 100 wpm and transcribe accordingly
• Good communication skill
• Apparent planning ability
• 3 years working experience in a similar capacity is preferred

You can send us your update CV via email : Tin đã hết hạn

Note: We regret that only shortlisted candidates will be notified.