Accounting Officer - Payable

 Ensures all files and reports are properly filed for future reference.

 Maintains an up-to-date alphabetical “Open Accounts” for Accounts Payable.

 Processes travel agent commission payment through World Travel Payment (WTP) program.

 Processes manual checks for Non-IATA travel agent commission payment.

 Processes Hyatt Gold Passport data and send files, Award Certificates and Retroactive manual vouchers to Hyatt Gold Passport Office on a periodic basis.

 Reconciles reimbursements received for Award Compensation against our records.

 Follows-up on issues and queries relating to Travel Agents’ commissions and Gold Passport program.

 Organises and carries out physical inventory taking at the Lobby Shop during month end.

 Prepares manually the Lobby Shop Inventory Movement and Discrepancies Report to compare the book inventory against physical inventory and investigate any material differences.

 Provides the appropriate level of professional, courteous and caring service to internal customers and other visitors to the division to maintain positive guest and colleague interactions with good working relationships.

 Understands thoroughly Hyatt International objectives in managing Account Payable function so as to provide an effective system to track Accounts Payable for effective cash flow management, provides a summary of the aging report required by the Accounting and Control division to prepare monthly reports and ensures loyalty of key supplies of the hotel, resulting in lower cost per unit.

 Obtains, date-stamps, and files copies of all documents that support authorised purchases (PR’s, PO’s, Delivery Notes, signed Receiving Tickets, etc) for future matching to invoices.

 Processes daily invoices; i.e. to match them to their supporting authorisations and receiving records.

 Prepares account allocation.

 Batches invoices, posts them and distributes them to Department Heads for their approval.

 Compares details of quantities, unit costs, etc on regular purchase orders to those on authorized purchase requests.

 Spot checks periodically internal purchase orders for food and beverage items against their appropriate market lists.

 Audits price and quantity variances as per daily Receiving Variance Report.

 Checks accuracy of account allocations.

 Determines all payments due and submits the disbursement schedule to the Director of Finance/Asst Director of Finance for approval prior to the actual preparation of checks.

 Prepares payments and submits them, with their supports attached, for final approval and signature.

 Raises and records manual checks for urgent payments.

 Prepares monthly accruals for goods and services received, but not invoiced.

 Cooperates and assists in reconciling the month-end inventory book balances to actual physical counts.

 Reconciles the deposit payment.

 Prepares assigned balance sheet items reconciliation.

 Ensures that all payments have corresponding journal entries to the general ledger.

 Maintains the hotel fund to ensure no idle fund is left in the low interest bearing account.

 Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.

 Ensures that all hotel, company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information.

 Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to fire, hygiene, health and safety.

• International, professional and friendly 5-star working environment

• Full training from Hyatt (Hotel orientation, Leadership development, E-learning, workshop…)

• Learning and development opportunities

• Associates Social Space (Designed by colleagues for colleagues) and Associate Social Activities

• Complimentary 2 duty meals per working shift 

• Be provided uniform and laundry service

• Discount 50% for F&B service at our restaurants

• Complimentary accommodation at selected Hyatt properties worldwide

• Free parking at our associate parking area

•  Ideally the candidate should have a degree or diploma in related major.
•  At least 2 years of related experience.
•  Good customer service, communications and interpersonal skills.
•  Good management skills.

• Online application to:

Tin đã hết hạn or Ms. Ngân - Recruitment Executive (028 3824 1234 - Ext: 2303 - 0773 116 657)

• Direct application to:

Human Resources Department, Park Hyatt Saigon, 2 Lam Son Square, District 1