DIRECTOR OF PURCHASING (Working location: Ho Chi Minh)

• To assist Management in providing effective Cost Control for purchases made for entire Hotel by implementing without fail, Policies and Procedures on Purchasing as laid down by management; supervising, organizing, coordinating and participating in the activities of purchasing, to obtain products of the right quality and quantity at the right price and time, and from the right sources.

• To manage the human and physical assets of her/his assigned area of responsibility within the framework of the established policy and procedures of the Hotel in order to achieve established pre-planned goals while assuring optimum professional development of all employees directly responsible to her/him.

2. MAIN RESPONSIBILITIES:

• Responsible for the efficient operation and organization of the purchasing department of assigned hotels.

• To co-ordinate with user departments on the need of all supplies and equipment, to ensure that quantity and quality requirements are met at the lowest price possible and deliveries are within target datelines.

• To maintain files of catalogues and descriptive literature on all hotel equipment and supplies and quotations/competitive bids from all supplies.

• To confer with present and prospective suppliers concerning new products, substitutes discounts, reciprocal business or package deals etc. for the hotels and to discuss same with department heads concerned.

• To coordinate with the Cluster Financial Controller on availability of credit terms to suppliers.

• To implement control over purchasing to ensure that foodstuff purchased are for immediate needs, that the quality of the food is optimum for the intended use and that the lowest available prices in the market is paid for merchandise of the desired quality and form.

• To obtain competitive bids by actively and aggressively testing the market to obtain the merchandise as specified at the lowest price available. Bids from at least three suppliers for all meats, poultry and fish, vegetables and fruits, other supplies and equipment must be obtained.

• Bids received must be based on a specified quality and quantity. All purchase requisitions must state vendor names in the appropriate spaces and bids received from each vendor on the appropriate lines. Order placed with suppliers must meet the following considerations:

1. That bids are for specified merchandise. If yields differ, the lowest price may not be the best buy.

2. Promptness of service and past experience with vendors should be considered in selecting the vendors. However, care should be taken to avoid reliance on a limited number of supplies.

3. In obtaining prices, make sure the price includes freight and delivery to the Hotel.

4. Frequently, in the course of ordering, the suppliers will offer "bargains" for larger quantity purchases.

In general, large quantity buying should be avoided. These "bargains" must be brought to the Cluster Financial Controller's and Cluster General Manager's attention for approval.

• To initiate purchase orders based on approved purchase requisitions and to forward the same to the Financial Controller/Cluster FC and General Manager/ Cluster GM for approval.

• To attend personally to or supervise the proper handling of purchasing problems such as non-availability of standard items, late deliveries, poor service, sudden price increases, etc.

• To co-ordinate closely and to advice departments concern on any price increases and the effects on costs.

• Provides the Management a monthly purchasing report based on prices of merchandise during market surveys, comparative analysis of supplier's prices during the month and the actual prices paid by the hotel for same period.

• Be familiar with import procedures and documentations and approvals that may be required from local government and/or costumes.

• To carry out any reasonable & lawful direct instruction given by direct supervisor during working hours.

- Participating in social insurance, health insurance and unemployment insurance at the contracted salary

- Enjoy monthly service fee with high rate

- Be rewarded on Holidays, New Year and special occasions of the year

- 13th month salary bonus according to revenue

- Participate in periodic team bonding activities

- To develop career in a dynamic and professional international working environment

EDUCATION AND TRAINING: University Degree

LANGUAGES: Good level of English

SPECIFIC KNOWLEDGE: Market knowledges

WORK EXPERIENCE IN OTHER COMPANIES (If hired externally): 3 years in a similar position in large hotels or international companies

WORK EXPERIENCE IN MELIÁ HOTELS INTERNATIONAL (If selected internally):3 years in the company in similar position in large hotels

ADDITIONAL RESPONSIBILITIES: (These responsibilities are mandatory to all positions)

1. To attend all meetings, briefings & internal or external training sessions as required by the direct supervisor.

2. To act wholeheartedly in the interests of the Company at all times & not to perform, arrange or carry out any work or activity which could be considered to be in competition with or affect in any way the company interests or be detrimental or damaging to its public image.

3. To ensure maximum efficiency, employees are engaged on the basis that they must be prepared to undertake reasonable duties other than those for which they have been specifically engaged.

4. All employees are expected to co-operate with the management, to ensure the successful application of the Company’s Equal Opportunities & Harassment policies.

5. To carry out any reasonable & lawful direct instruction given by direct supervisor during working hours.