Purchasing Manager (Quản Lý Mua Hàng)

• Be familiar with Hilton purchasing policies and procedures.

• Supervise and co-ordinate the work of the Purchasing team members.

• Follow up on supplier insurance coverage and compliance with global Hilton policy requirements to ensure insurance exemption is approved by Risk Management.

• Update the purchase order procedure and brief the team accordingly so that all team members are aware of the limits, approvals and purchase flow.

• Ensure that proper purchasing procedures are in place, with purchase orders placed only by the Purchasing department after due authorization by the Management.

• Ensure that competitive quotes are obtained as per policy.

• Review all purchase requests and purchase orders processed by your subordinates.

• Conduct market price surveys in coordination with the Cost Controller and Executive Chef on a regular basis.

• Ensure that price comparisons amongst other hotels is done on a regular basis and all efforts are exhausted in obtaining the best possible quotations.

• Maintain good relations with all hotel departments and suppliers.

• Ensure that all unmatched / open Purchase Orders are investigated, proper actions proposed and taken on a regular basis.

• Have strong knowledge of Microsoft Word, Excel and the hotel inventory / purchasing software.

• Ensure familiarity with and adhere to all local or global purchasing agreements and that the agreements are in accordance with Hilton's approval authority.

• Timely review of rolling contracts, noting that changes to the update can be carried out at most three times.

• Obtain Hilton Sourcing Centre’s approval prior to initiating tenders for potential purchase of goods / services in excess of $100,000.

• Undertake analysis of proposals when required and provide recommendations to the Director of Finance.

• Ensure that all month end procedures are strictly followed, and deadlines are met.

• Assist the Executive Chef in ensuring that food cost is kept to a minimum.

• Maintain an adequate and up to date filing system which include file management, contracts, bidding documents, purchase orders, etc.

• Liaise with related government departments on Animal & Plants Inspection, Wine & Tobacco License, and the Customs, etc.

• Prepare a purchase orders outstanding list for month end purposes.

• Ensure all documentation (purchase orders, invoices, delivery dockets, etc.) is forwarded to Accounts Payable on a timely basis.

• Conduct regular vendor visitations for high-risk suppliers.

• Minimize the risk of accidents and workers compensation costs by ensuring that correct work practices are used and that the area is safe from hazards.

• Handle all requests and enquiries in a timely, efficient and friendly manner.

• Perform any additional tasks assigned to ensure that the department functions smoothly.

• Strictly follow the code of conduct.

• Competitive salary

• Insurance as labor law (apply from starting date)

• Heath Care Insurance (24/7)

• 16 Annual Leaves

• Working hours: 8 hours/ day, 2 days off per week

• Relocation, home leave ticket, repatriation allowances

• Accommodation, uniform, transportation, meals

• Pre-opening Service Charge

• Others benefits

• At least 2 years of working experience as Purchasing Supervisor or higher in the hospitality industry.

• Proficient in Microsoft Office applications.

• Able to lead, provide guidance and develop team members.

• Knowledgeable of supplies.

• Mature and reliable person.

• Good command of both written and spoken English to meet business needs.

• Prior experience in related work preferred.

• Able to be resourceful, creative and maintain flexibility.

• Flexible in relation to work hours, especially at month end and during stock take.

• Email: vi.nguyen3@ hilton.com

• Tel: 0329 590 055 (Vi)