Store Supervisor

The position is responsible for goods management, import - export procedures, inventory of goods

Primary Responsibilities

Coordinate with the Store Officer and Cost Controller to check and compare relevant records

• Prepare inventory reports, import and export reports and other related reports as prescribed

• Responsible for inventorying and controlling goods in the store

• Regularly update the situation of goods in the warehouse, plan the import and export of goods and submit them to the Chief Accountant for review and approval

• Together with the Storekeeper - the receiver - the delivery party directly participates in the tally of the quantity of goods in and out of the warehouse to ensure that they match the requirements

• Check and enter documents and goods data into the MC System

• Check the receipts of goods from the manufacturer, handle all cases of shortage of materials and goods within the scope of authority or report to superiors for timely settlement

• Coordinate with the Storekeeper to quickly complete the import and export procedures; Monitor the inventory of goods and raw materials, and promptly propose treatment plans (receiving stock or handling inventory) to ensure that the production and business processes of hotels and restaurants are not affected

• Regularly update the situation of goods in the warehouse, plan the import and export of goods and submit them to the Chief Accountant for review and approval.

• Together with the Storekeeper - the receiver - the delivery party directly participates in the tally of the quantity of goods in and out of the warehouse to ensure that they match the requirements. Save the content in the Accounting notebook.

• Once every 3 months, coordinate with the storekeeper to inventory all goods and materials in the storkeeper. Handling damaged, expired goods..

• Control and prepare relevant export and import documents

• Check and enter documents and goods data into the system software.

Once every months, coordinate with store officer / Cost controller to inventory all goods and materials in the store

• Once every 6 months, coordinate with store officer / Cost controller to inventory all goods and materials in the storkeeper. Handling damaged, expired goods..

• Once every months, coordinate with store officer / Cost controller to inventory all goods and materials in the store

• Control and prepare import and export documents in a month

Manage the Beetrack System

• Put in all item have in the hotel into Beetrack including

- OS&E Item

- FF&E Item

• Make a transfer order for all the items included in Beetrack

• Manage and be responsible, control the quantity and find out the location of all items in Beetrack

• Delegating inventory authority to individuals of the department

• Coordinate with Owner /Cost controller on the annual inventory according to the data list of Beetrack

Main Complexity/Critical issues in the Job

Knowledge and Experience

• Bachelor Degree in College graduation or above

• Minimum of 3 years of relevant experience in the hotel industry

• Strong working knowledge of Microsoft Excel, Microsoft Office and MC System , Beetrack system

• Knowledge of labour laws and employment visa requirements in ……

• …

Competencies

• Good interpersonal skills with ability to communicate with all levels of employees

• Service oriented with an eye for details

• Ability to work effectively and contribute in a team

• Good presentation and influencing skills

• …