Assistant Director of Finance

Park Hyatt Saigon is the French mansion by the Opera House, a sanctuary of peace in the middle of one of Asia’s most bustling cities.

Amongs 16 awards in the past 4 years, these marvellous achievements are inspiring, acting as beacons of resilience and hospitality for both guests and our local communities:

2021 Best 500 Hotels in the World, Travel and Leisure

2020 Best Hotel Makeovers in Asia, Best of the Decade Awards, Smart Travel Asia

2019 The Top 100 Hotels in the World, Travel and Leisure

2019 The 10 Best City Hotels in Asia, Travel and Leisure

Our strategy is to make a difference in the lives of all those we touch — colleagues, guests, operators, community members and shareholders alike.

We care for people so they can be their best. This is demonstrated in our values of Respect, Integrity, Humility, Empathy, Creativity and Fun. At Park Hyatt Saigon our aim is to create energizing experiences that connect our guests to who and what matters to them most. We are passionate about fostering connections, the place for any and every occasion and a one-stop experience.

We will continue to enhance the quality of the products craftsmanship with the willingness to create objectively a world ‘finest product’ and promise exceptional quality , continue creating and enhancing the hotel to ensure Park Hyatt Saigon can carry out its future vision is to become a landmark, one of the world's legendary great hotels.

In order to achieve this grand mission, it’s greatly thanks to our talents who are experienced, well trained, and deeply focused on the hotel’s future goals and position.

Currently, Park Hyatt Saigon is looking for Assistant Director of Finance. Join with Hyatt corporation to discover your place to shine in our warm, respectful, and inclusive culture.

Job Description:

Administration and Customer Service

 Ensures that the Department’s activities are aligned with the Corporate Finance Strategy, and that the Hotel Actions have been implemented where appropriate.

 Assists in the preparation and updates of Finance and Information Systems Departmental Operations Manuals.

 Ensures that government-stipulated associate and tax legislations are strictly followed and implemented.

 Monitors and ensures that hotel licences are renewed on time.

 Administers and renews insurance policies.

 Provides exceptional services to guests and internal customers in other department at all time to maintain positive interactions with good working relationships

Financial

 Assists with the preparation of the annual Finance Business Plan and Budget, ensuring business objectives and needs of associates are met, costs are effectively controlled.

 Maximizes associate productivity through use of multi-skilling, multi-tasking and flexible scheduling to meet the financial goals as well as the expectations of the guests.

 Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs.

Operational

 Ensures that each section of the Accounting and Finance Department is managed efficiently, maximizing utilization of technology.

 Monitors and liaises with insurance brokers with regards to claims.

 Reviews all Purchase Requests to ensure that the correct charts of account codes are used.

 Maintains and programs Master Keys for the hotel, to print key movement reports for investigation and to back-up historical keys' data on a regular basis.

 Participates in the monthly Financial Review and Credit meetings.

Income Audit

 Reviews all spot checks such as cash counts, conducted by the income auditors.

 Reviews and approves General Cashiers Report ensuring that all receipts are intact and remitted to the bank promptly.

 Review all General Ledger entries created by Income Auditor.

Accounts Payable

 Checks and approves all Petty Cash claims/reimbursements.

 Approves travel agent commissions via World Travel Payment (WTP) program.

 Approves all IOUs and liaise with the general cashier to ensure that they are cleared on time.

 Checks and monitors the Manual Check record book to ensure that the running sequence is accounted for.

 Ensures that all travel agents’ commissions’ payments are on time.

Payroll

 Reviews and ensures that all reconciliation such as Social and Health Insurance, Unclaimed Wages etc., are performed on time.

 Reviews and approves all Payroll Income Tax (PIT) submissions.

 Reviews and approves month-end payroll summary (Casual and Full time).

 Ensures that Payroll related tax forms are submitted to the owning company on-time.

Accounts Receivable/Credit

 Approves all rebates, write offs and transfers.

 Reviews the daily In-house Guest Credit over list to ensure that the Credit department has taken appropriate follow-up actions.

 Review ageing report and ensure long outstanding invoices are investigated and explained for reasons.

General Accounting

 Reviews and approves all Journal Vouchers.

 Reviews all Balance Sheet accounts ensuring schedules are prepared on time and accurately.

 Reviews the financial results after closing.

 Reviews and monitors the monthly cash flow so that an optimal cash position is achieved.

Cost Audit

 Reviews all in- house functions and requisitions for reasonableness

 Reviews all inventory items in the General Store for discrepancies and slow moving items.

 Assists Director of Finance in all financial reporting and analysis, budgets and forecasts.

 Sets guidelines and deadline dates for each associate’s monthly work in order to ensure timely financial reporting.

 Conducts surprise counts (at least once per month) of the House Banks and reports differences to the Director of Finance.

 Handles all problems of the accounting office with the exception of those that have been referred to the Director of Finance.

Personnel

 Assists in the recruitment and selection of all Finance associates and oversees their punctuality and appearances.

 Assists to conduct annual Performance Development Discussions with Director of Finance and supports associates in their professional development goals.

 Ensures that all associates have a complete understanding of and adhere to associate rules and regulations.

 Feedback the results of the Associate Experience Survey and to ensure that the relevant changes are implemented.

Hyatt is a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. We could bring you the followings:

• Attractive package
• International and professional but friendly 5-star working environment
• Training and development opportunities
• Hyatt cares for its employees with travel perks and discounts, work-life benefits, training & upskilling opportunities, and wellbeing resources.

Experience in Hospitality/ 5 Star Hotel 

Diploma/qualification in related major

Fluent use of the English language

High commitment

Tin đã hết hạn or Ms. Ngân - Recruitment Executive (028 3824 1234 - Ext: 2303 - 0773 116 657)

• Direct application to:

Human Resources Department, Park Hyatt Saigon, 2 Lam Son Square, District 1