{Pullman Hai Phong}F&B Coordinator/Thư ký bộ phận ẩm thực

• Develop and maintain positive working relationships with others, and support team to reach common goals.
• Is the first line of communication between the Food and Beverage Managers and the associates and guests
• Ensures smooth and efficient running of the F&B offices, carries out administrative and secretarial duties for the Director of F&B and ensures the smooth and efficient running of the business center.
• Files all correspondence to Food and Beverage Managers and Executive Chef on a regular basis, updates filing system and ensures files are kept in orderly manner, and ensures security of files to maintain confidentiality
• Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.
• Perform other reasonable job duties as requested by Supervisors.
• Types food and beverage department minutes, uses records, photocopies GSS results and food and beverage controllable spreadsheet
• Assists guests using the business center with all administrative requirements and bill for the same
• Arranges for all urgent items to be delivered by courier or Federal Express when directed
• Attends Food and Beverage meetings on a weekly basis to take minutes, type and distribute these as soon as possible
• Is responsible for all outgoing correspondence for Food and Beverage / Executive Chef at a high standard
• Makes all travel arrangements for Food and Beverage Managers
• In the absence of appropriate associates, assists in making reservation arrangements for VIP guests by ensuring that they are acknowledged in writing to the guest and informing Guest Relations and Food and Beverage Managers of all arrangements made.
• Designs, prints and finishes menus for all food and beverage outlets and banquet functions
• Ensures adequate supply of stationary are kept for the Food and Beverage Managers and orders additional supplies when needed, including business cards for F&B Managers
• Ensure adherence to quality expectations and standards.

• Highly organised with strong time management skills
• Positive outlook and outgoing personality
• Excellent communication skills and IT literacy

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