Thư ký Bộ phận Kỹ thuật - Engineering Coordinator

• Regular duties

- Record all information from suppliers and maintenance requests from other departments (common area) into the Technical Department's logbook.

- Prepare inspection reports for technical staff.

- Enter the hotel's electricity and water consumption data into the computer.

- Calculate daily electricity and water consumption based on inspection reports from technical staff.

- Receive and check all reports related to general technical management.

- Contact contractors or suppliers for equipment warranty services.

- Remind suppliers to return equipment when they take them for warranty service.

- Monitor the stock of materials and equipment in the technical warehouse and propose purchases on MC when materials are running low in the warehouse.

- Send monthly energy consumption reports to the Technical Department's Head.

- Send monthly water, electricity, gas consumption data to the Technical Department's Head.

- Monitor the daily BEO (Banquet Event Order) schedule and report to the Technical Supervisor or the Technical Department's Head for tasks belonging to the Technical Department.

• Purchasing equipment and materials

- Monitor incomplete purchase orders.

- Monitor pending tasks of the department and remind the department head and relevant teams.

- Assist the purchasing department in obtaining quotations.

- Order materials and equipment in the MC system, track the ordering, importing, and exporting times.

• Administrative duties of the department

- Organize relevant technical documents.

- Attend meetings on behalf of the department head or supervisor when both are absent.

- Compile task assignment schedules and send meal registration lists to the Human Resources department.

- Conduct an inventory check with the Accounting department.

- Consolidate work shifts, send attendance sheets, and work shifts to the Human Resources department.

- Send water samples to the Purchasing department to send to the Testing Center for quality evaluation.

- Other requirements as requested by the department head.

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