Assistant Surveillance & Security Manager

OVERVIEW OF POSITION

The Administrative Assistant for the Surveillance & Security Department provides comprehensive administrative support to ensure the efficient operation of both surveillance and security functions within the casino environment. This role involves managing documentation, coordinating departmental activities, and facilitating communication between the Surveillance & Security Manager, department staff, and other casino departments. The ideal candidate will possess exceptional organizational skills, maintain confidentiality, and have a foundational understanding of both surveillance and security operations in a casino setting.

• Assist the Surveillance & Security Manager with daily administrative tasks, including scheduling meetings, preparing agendas, and drafting correspondence.
• Maintain and update departmental records, ensuring all surveillance logs, incident reports, and compliance documents are accurately filed and easily accessible.
• Compile and prepare regular reports on surveillance and security activities, incidents, and compliance metrics for management review.
• Ensure all documentation aligns with regulatory standards and internal policies.
• Act as a liaison between the Surveillance & Security Department and other casino departments to facilitate information flow and collaborative efforts.
• Coordinate training sessions, workshops, and meetings for surveillance and security staff, including logistics and material preparation.
• Manage databases related to surveillance footage archives, access logs, and equipment inventories.
• Ensure the integrity and confidentiality of all surveillance and security data.
• Monitor inventory levels of surveillance and security equipment and coordinate maintenance or procurement as necessary.
• Ensure all equipment is functioning correctly and report any malfunctions to the appropriate personnel.
• Uphold strict confidentiality regarding all surveillance and security operations and sensitive information.
• Assist in ensuring the department's adherence to all regulatory requirements and internal policies.
• Handle incoming communications, manage office supplies, and perform other administrative tasks to support the department's efficiency.

KEY FUNCTIONS

Administrative Support

• Maintain organized filing systems for security-related documents.
• Prepare and distribute internal communications, reports, and meeting minutes.
• Assist in coordinating departmental projects and initiatives.

Communication & Coordination

• Manage scheduling of meetings, training sessions, and department briefings.
• Liaise with internal and external stakeholders for department-related matters.
• Assist in correspondence and communication between security personnel and management.

Compliance & Documentation

• Track and document security personnel training and certifications.
• Maintain accurate records of access control requests and approvals.
• Ensure department compliance with security policies and procedures.

Inventory & Procurement

• Manage inventory of security equipment, uniforms, and office supplies.
• Process purchase orders and maintain records of department expenditures.
• Coordinate with vendors and suppliers for necessary purchases.

Incident & Report Management

• Assist in compiling security incident reports and logs.
• Maintain documentation for compliance audits and regulatory reporting.
• Organize and archive security-related data for future reference.

• The opportunity to be an essential part of a groundbreaking venture in the luxury entertainment sector.
• A competitive salary and comprehensive benefits.
• Professional development in a fast-paced and innovative environment.

• Diploma or bachelor’s degree in Business Administration, Marketing, or a related field.
• 1-3 years of experience in an administrative or support role, preferably in marketing or a related field.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with marketing tools such as social media platforms or CRM systems.
• Ability to work independently and collaboratively in a team environment.
• Strong time management skills and the ability to prioritize tasks effectively.
• Professional demeanor with strong customer service orientation.