Food And Beverage Admin (Japanese Speaking)

• Type reports, letters, memorandums, forms and correspondence for the Food and Beverage department, maintains filing system.

• Sorts and records incoming departments mail; records and route all outgoing correspondence.

• Responsible for controls and requests of office supplies.

• To give full co-operation with the typing of menus for the Food & Beverage department.

• Inform the Executive Assistant Manager, F&B on al problems related to the Food and Beverage department and keeps a record of Food and Beverage employees including personal data, promotion or transfer papers.

• Ensures the cleanliness and orderliness of the Food and Beverage office at all times.

• Attends Food and Beverage meetings, keep attendance, types minutes and distribute to all concerned.

• Handles requests brought up by other departments concerning Food and Beverage.

• Preparation of Purchase requests and follow up with supplier for the date of arrival.

• Types monthly breakage report, revenue report and guest comments statistic report.

• To maintain professional confidentiality and never disclose company secrets.

• Channels all guests inquiries and correspondence for future bookings till materialized.

• Maintain the strictest confidentiality at all times on all matters

• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.

• Perform any other duties which may be assigned by the management from time to time.

SECOND TASKS: (Chef Yoshida adds in)

• Interpretation during work-related conversations between INTERCONTINENTAL kitchen members and staff from other departments

• Preparation of contract documents with new vendors, discussion of delivery methods, and requests for code creation

• Translation and interpretation related to the new restaurant, including menus, purchased items, HACCP, procurement, etc.

• Interpretation for construction personnel

• Creation and interpretation of material transfer sheets from Robata (robata grill)

• Participation in and interpretation for meetings with construction contractors

• Interpretation of recipes for INTERCONTINENTAL kitchen members

• Interpretation during training for new team members (kitchen and service) at Soukai

• Interpretation for necessary public institutions

• Interpretation related to matters concerning Soukai

- Competitive salary and service charge

- Bonus on holidays (New Year, Tet, Independence Day, ...)

- Social Security as per Labor Law

- Duty meal and uniform provided

- Annual Health Check

- Team building and Colleague Events as per IHG's activities

- Special Service Discount to all colleagues

Required Skills –

• Proficient in the use of Microsoft Office

• Ability to type 45 WPM

• Good communications and writing skil s

• Tasks and Project Management

Qualifications –

• Diploma in Business or Secretarial Study

Experience –

• 1 years of secretarial experience, or an equivalent combination of education and experience