Sales Coordinator

• Answer telephones and take messages for the sales department adhering to hotel standards

• be proficient in typing skills so any correspondence (proposals, contracts, form letters, internal forms, etc.) on a typewriter or computer can be performed as needed

• Create, maintain and update Excel Spreadsheets including formulas, filtering and sorting of information

• Maintain all sales files in accordance with established procedures and standards

• Advise managers when work assigned cannot be returned within a 2 hours or 24 hour period as established by Sales & Marketing Core Standards

• Maintain a friendly, caring and helpful attitude with clients, as well as all Hotel personnel

• Assist the customer in the absence of, Director of Sales and Marketing

• Open and handle the Manager's mail when requested

• Maintain the office in a neat and orderly manner in accordance with established guidelines and standards

• Assist in the preparation of reports as required by the Director of Sales and Marketing

• Keep informed as to both the daily hotel activities and any specific hotel promotions, and be aware of and ready to assist in any special projects assigned to the Sales & Marketing Department

• Purchase supplies and collateral through proper purchasing and signature procedures

• Participate in scheduled meetings as requested

• Keep the director promptly and fully informed of all problems or unusual matters of significance coming to his/her attention so prompt corrective action can be taken

• Respond properly in any hotel emergency or safety situation

• Perform other tasks or projects as assigned by hotel management and staff

• Trace reservations and amenities

• Run all required reports from the computer

• Type, input and complete other project work

• Greet sales and/or sales clients and give them tours if necessary

• Handle contracts and inquiries, both for tentative and definite groups

• Produce meeting packets

• Complete and process properly purchase orders

+ 05 working days | 02 days off per week.

+ Meal allowance & Uniform provided by the hotel

+ 02 months probation with 100% salary

+ 01 day paid birthday leave

+ Service surcharge | Social insurance | Suncare health insurance

+ Training course at the hotel according to hotel regulations

+ Salary: discussed during interview

+ Visiting regime for relatives of internal tourist areas of the Group.

Other regimes: Discussed during interview

• Previous secretarial, hotel and/or related experience required

• Knowledge of Sales and/or Catering functions preferred

• Good reading, writing and oral proficiency in English language

• Proficient in MS Excel, Word, & PowerPoint