ENGINEERING SECRETARY

• Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions
• Reads and routes incoming mail.
• Locates and attaches appropriate file correspondence to be answered by Division Head.
• Types, files, and upkeeps of all private and confidential matters related to the department.
• Sets up a systematic and efficient filing system, both for hard files as well as all electronic data, that enables quick retrieval. Ensures all files are kept up-to-date at all times
• Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
• Answers telephone and give information to callers or routes call to appropriate official and places outgoing calls.
• Greets visitors, ascertains nature of business, and conducts visitors to appropriate employee.
• Compiles and types statistical reports.
• Types, takes dictation and minutes, drafts letters, files and trace correspondences.
• Attends and prepares minutes for Division’s employee meetings.
• Monitors and maintains the proper cleanliness and appearance of the Division’s office area.
• Ensure all files are kept up to date at all time.
• Maintains timekeeping records and schedules for department.
• Handles guest and employee enquiries in a courteous and efficient manner, reporting complaints or problems if no immediate solution can be found, whilst feeding back a prompt follow up.
• Supports the implementation of the People Brand, demonstrating and reinforcing Hyatt’s Values and Culture Characteristics.
• Works closely with other employees in a supportive and flexible manner, focusing on the overall success of the hotel and the satisfaction of hotel guests.
• Works in a supportive and flexible manner with other departments, in a spirit of “We work through Teams”.
• Is knowledgeable in statutory legislation in employee and industrial relations.
• Exercises responsible behaviour at all times and positively representing the hotel and Hyatt International.
• Responds to changes in the Engineering function as dictated by the industry, company and hotel
• Carries out any other reasonable duties and responsibilities as assigned.

• Service charges
• A balance 5-day workweek
• 12 complimentary nights at Hyatt Hotels worldwide
• Exclusive discounts on F&B and Friend & Family rates
• Duty meal and provided Uniforms
• Opportunities for career growth
• A Diverse & Inclusive workplace culture where you truly belong

• Strong organizational and time management skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Basic understanding of technical terms or engineering documents is an advantage.

• Good written and verbal communication skills in English.

• Ability to handle multiple tasks and prioritize efficiently.

• High attention to detail and accuracy.

• Ability to work independently and as part of a team.

• Responsible and proactive.

• Discreet with confidential information.

• Flexible and willing to learn.

• Positive attitude and professional appearance.

Please submit your application via Hoteljob or via email to tam.nguyen[at sign]hyatt.com

Only suitable candidates will be contacted for an interview