Purchasing Officer

Job Summary:

The Purchasing Officer is responsible for sourcing, purchasing, and ensuring the timely delivery of goods and services required by the hotel. This role ensures that procurement practices align with company policies and support hotel operations efficiently, cost-effectively, and in a timely manner.

Key Responsibilities:

Procurement & Sourcing

• Source and purchase materials, equipment, and services for all hotel departments (Housekeeping, F&B, Engineering, Front Office, etc.) under supervision of the Purchasing Manager.
• Ensure products meet required quality standards and specifications.
• Inventory & Documentation
• Coordinate with storekeepers to maintain optimal inventory levels.
• Participate in periodical stocktakes.
• Ensure proper documentation for purchase orders, delivery notes, and invoices. Ensure all accurate VAT invoices are received.
• Maintain an updated procurement database including suppliers, price lists, and purchase history.

Compliance & Cost Control

• Ensure all purchases comply with internal control standards and budgetary guidelines.
• Assist in monthly cost reporting and procurement audits.
• Coordination
• Liaise with Finance to ensure accurate and timely payments.
• Collaboration with Receiving, Store and Operation teams to ensure accurate deliveries.

• Support service charge allowance during pre-opening
• Competitive salary & management benefits
• 2 days off per week
• Full Salary during probation
• Insurance & housing/transport allowance (if applicable)
• Annual leave & performance bonus
• Career growth within the brand
• Social Insurance on full salary

• 1-2 years of experience in procurement, preferably in the hospitality industry,
• Knowledge of local suppliers,
• Knowledge of local standards and regulations,
• Proficiency in MS Office and procurement software,
• Organizational and communication skills,
• Attention to detail and ability to work under pressure,
• Fluency in Vietnamese; English proficiency is a plus.

For interested applicant, please send your potential CV with subject: [FC] - [Purchasing Officer] - [Full name] to hoteljob.vn