PURCHASING MANAGER

I. Position Overview

The Purchasing Manager is responsible for overseeing the procurement of goods and services for the hotel while ensuring quality, cost-efficiency, and timely delivery. This role manages vendor relationships, negotiates contracts, and ensures that purchasing activities comply with company policies and operational requirements. The Purchasing Manager plays a key role in supporting all departments with the resources they need to operate effectively.

II. Key Responsibilities

Procurement & Sourcing

Manage and execute the procurement process for all hotel departments (F&B, Housekeeping, Engineering, etc.).

Source reliable suppliers and negotiate contracts to ensure competitive pricing and service quality.

Review purchase requisitions and ensure alignment with budget and operational needs.

Maintain accurate records of orders, deliveries, and supplier performance.

Vendor & Contract Management

Establish and maintain strong relationships with approved vendors and service providers.

Evaluate supplier performance regularly and ensure compliance with contractual terms.

Identify and onboard new suppliers when needed to meet operational standards and reduce risk.

Inventory & Cost Control

Work closely with the Finance and Storeroom teams to manage inventory levels and avoid overstocking or shortages.

Monitor pricing trends, availability of goods, and market fluctuations to optimize purchasing decisions.

Support cost control initiatives by identifying opportunities for savings and process improvements.

Compliance & Documentation

Ensure all procurement activities comply with internal policies, procedures, and legal requirements.

Maintain proper documentation for audits, inventory control, and financial reporting.

Collaborate with relevant departments to ensure product specifications and standards are met.

Team Coordination & Reporting

Supervise and support the purchasing team in daily tasks and supplier communications.

Generate regular reports on purchasing activities, savings, and supplier performance.

Work closely with department heads to forecast procurement needs and align with operational goals.

-Salary will be offered at a competitive rate, depending on qualifications and experience.

-Basic benefits: staff meals, uniform, parking allowance, social insurance.

-Other benefits in accordance with company policies.

-Minimum 3–5 years of experience in purchasing or procurement, preferably in the hospitality industry or a 4–5-star hotel.

-Strong negotiation and communication skills.

-Excellent organizational and analytical abilities.

-Proficiency in procurement systems, Microsoft Office (Excel, Word), and inventory management tools.

-Good command of English; Korean is a plus.

-High level of integrity, attention to detail, and ability to work under pressure.

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