Purchasing Supervisor

As a Purchasing Supervisor –You’ll be responsible for collecting samples and approved purchases for the hotel. Assist Manage and

control purchasing systems and procedures to continually improve the supply chain process, as well as ensure compliance internally

with established standards

Duties and responsibilities

• Responsible to negotiate with the suppliers best possible prices for goods to help keep the hotels expenditure to a minimum.

• To follow up with all department orders with suppliers and update accordingly.

• Fully in charge of the day to day purchases for assigned departments in the hotel.

• Find the quotation and sample from different suppliers for Department to choose the most reasonable price and quality, obtains

competitive quotations and bids

• Dealing with Supplier in Warranty Term and Exchange Items

• Clears imported goods from the airport as and when required.

• Responsible in following with the Directorate of Customs keeping customs receipts, renewed and up-dated.

• To purchase urgent items required from other countries when not available locally.

• Update tracking for delivery status of non-food and beverage items on weekly basic

• Working with Receiving Staff for closing out of date PO on system

• Establishes adequate record keeping and issuance procedures

• Assist Purchasing Manager in establishing standard purchasing specifications as well as purchasing policy

• Assist Purchasing Manager in Identifying and developing reliable sources of supply

• Assist Purchasing Manager to ensure procurement process is applied correctly and efficiently.

• Keeps abreast of the market place as to innovation and value

• Processes purchase requests from departments

• Negotiate and discuss new contract with department and supplier, ensuring compliance with company and corporation policies

and procedures.

• Follow closely and improve the purchasing process in the service segment

• Place approved orders

• Assist Purchasing Manager in compliance standard purchasing specifications and Purchasing Policy

• Ensure market surveys are conducted and completed in coordination with the Executive Chef, F&B Manager and Accountant

• Performs any additional duties as assigned by the Purchasing Manager

• Competitive salary & Actractive benefit package
• Mandatory insurances in accordance with Vietnamese Law
• Accidental insurance (24/7)
• Provided uniform, duty meal and transportation
• Accommodation provided in staff villa apartments (fully furnished and equipped)
• IHG brand standard training
• Other benefits as per the company/ IHG policies

• Demonstrated ability to interact with customers, employees and third parties that reflects highly on the hotel, the brand and the Company.
• Proficient in the use of Microsoft Office
• Problem solving, reasoning, motivating, organizational and training abilities.
• Good writing skills
• Bachelor’s degree in Materials, Purchasing Management or related field
• 2 years related experience or an equivalent combination of education and work-related experience