Financial Controller

Purpose of the job:

• To be responsible for all accounting and financial requirements for the Hotel in an environment of tight control. Providing financial support, advice and expertise to the General Manager and Hotel Team, with the aim of maximizing value. To develop the quality of the finance function within the Hotel.

Duties and responsibilities:

• Overall management of the accounting records and financial reports of the hotel ensuring compliance with company, owner, statutory and fiscal requirements and timetables.
• Ensure that the balance sheet is a fair reflection of the assets and liabilities of the hotel. The balance sheet must be regularly reviewed and reconciliation’s performed of all accounts.
• Ensure compliance with all agreement between external companies with robinson Club.
• Maintain a focused system of internal controls, which will provide an effective and efficient control over the hotel assets, liabilities, revenue and costs. Ensure compliance with company policy.
• Ensure legal and tax compliance and that adequate insurance cover is maintained. Manage the pension scheme, where applicable, ensuring that adequate accounting, actuarial and legal controls are in place.
• Ensure proper permits and licenses have been obtained for such matters as importation, currency transfers and hotel operations (bars, clubs, casinos etc.). Take responsibility for the safekeeping and updating of all leases and contracts, which may affect the financial status of the hotel.
• Liaise and co-operate with both Internal and External Audit. Ensure that an effective programme of in-hotel audit is in place and that corrective action is promptly taken where required. Give particular emphasis to ensuring that all revenue is captured. Make use of a monthly control checklist.
• Develop best practice financial accounting and control procedures. Financial reporting and control to be an area of continuous review and development with the aim of maximizing both impact and efficiency.
• Develop high quality management information and performance measurement that is timely, accurate. Reporting should be thought provoking and action oriented.
• Support and advice on financial and commercial matters to the Regional Director Finance, General Manager and to the hotel team, including the interpretation of financial data.
• Review management information for the hotel and make proposals for the General Manager for value added initiatives. Where appropriate, play the “Devil’s Advocate” to challenge practices and proposals.
• Provide financial and commercial skills to support business development initiatives, major pricing decisions and other commercial decision making.
• With the ISM ensure proper use and maintenance of financial systems, including adequate security and back up procedures.
• Utilise project evaluation techniques to assist in directing investment to those projects which optimise returns both for the individual project and the enterprise as a whole.
• Prepare and review the AFE, ensuring financial accuracy and sound commercial and business judgment is applied to the process, and that authorisation is obtained prior to commitment of the hotel to expenditure.
• Perform post investment audit on major capital investments.
• Ensure compliance with all policies. Maintain proper control and recording of project spends.
• Where applicable, prepare review and be involved in the production of financials for new developments and acquisitions.
• Take a support role to the General Manager in hotel strategic planning. Particular emphasis on Master-Planning and “thinking outside the box” to identify value opportunities.
• Manage the formulation, review and approval process for budgeting within the hotel.
• Ensure a regular cycle of forecasting takes place within the hotel with content and detail appropriate to the needs of the operation.
• Recruit and retain the best people for the job, especially at Assistant Controller level. Make use of succession planning to develop and replace individuals effectively. Establish and maintain good employee relations within the Finance Department.
• Aim to maximise efficiency in the accounting department. We should aim for optimum staffing levels - in many cases this is not the case now. Recognise that a highly organised Accounts Office is often a sign of an efficient department.
• Develop the effectiveness of the hotel finance function through the ongoing training and development of the team. Lead and motivate the team to high levels of performance.
• Ensure you manage to specific measurable objectives. Give regular feedback including appraisals.
• Both the Assistant FC & Accountant should have a personal development plan.
• Provide training to enhance the financial skills of the Management Team as a whole.
• Minimise the level of working capital, with particular emphasis on the management of debtors, stocks and sundry receivables. Maximise interest earnings and minimise interest expense.
• Maintain accurate cashflow forecasts for at least one year ahead, and ensure adequate notice is given to the Management of any future cash requirements.
• Ensure full reconciliation of all bank accounts on a monthly basis. The highest standards of control must be maintained over all cash and bank balances at all times.
• Understand and measure cost drivers for the hotel. Utilise innovative analysis to stimulate thought and management action.
• Ensure that adequate purchasing procedures are in operation so that purchases of goods and services are made in the most cost-effective manner.
• Benchmark costs against other hotels. Identify cost reduction opportunities. Manage financial risks of the business.
• Set an example to the hotel by operating an efficient and cost effective finance department.

- A secure job with a great working atmosphere - the first ROBINSON Branding in Vietnam

- Competitive salaries and benefits including free accommodation and meals

- Career opportunities with an international brand, with a vision to create a global community of open-minded individuals

- 16 days of annual leave and 11 public holidays per year

- Bachelor’s degree in Finance, Accounting, or related fields; relevant professional certifications are an advantage.
- Minimum 3–5 years of experience in finance and accounting, preferably in a managerial role within the hospitality industry, resorts, or a similar service-oriented environment.
- Strong knowledge of corporate finance, budgeting, cost control, and financial reporting.
- Proven ability to manage data, analyze financial figures, and prepare accurate financial reports.
- Good command of English for professional communication; knowledge of German is a strong advantage.
- Professional appearance and attitude, with a positive mindset and strong teamwork skills.
- Effective time management skills with the ability to work under pressure and meet deadlines.

- Cover letter

- Curriculum Vitae (CV), Certificate of good conduct certified by local authority (Criminal record)

- Original valid health certificate either 6 months

- Notarized ID card

- Certificate of identification confirmed by local police

- Birth certificate

- Recent 3*4cm self-portrait picture

- University diploma and/or any certificate related to job