[Nam O Heritage] Administrative Coordinator/Điều phối viên hành chính

Key Responsibilities

Administrative & Office Management: Serve as the first point of contact for internal and external inquiries. Manage office supplies, equipment maintenance, and vendor relations. Ensure the office environment is organized and fully functional.

Communication & Correspondence: Draft, format, and distribute professional emails, memos, letters, and reports. Maintain effective communication channels within the department and with other stakeholders.

Schedule & Meeting Coordination: Proactively manage complex calendars, schedule meetings, appointments, and conference calls. Coordinate logistics for meetings, including room booking, agenda distribution, and minute-taking.

Document & Data Management: Create, update, and maintain organized physical and digital filing systems. Handle sensitive information with confidentiality. Assist in data entry, report generation, and presentation preparation.

Travel & Event Support: Arrange travel itineraries, accommodations, and transportation for staff as required. Provide logistical support for company events, workshops, and team activities.

Project Assistance: Provide administrative support for ongoing projects, including tracking deadlines, compiling materials, and facilitating communication among team members.

• Competitive salary and allowances as per company policy
• Professional training and development opportunities
• Full insurance and benefits in accordance with the Labor Law
• Professional working environment
• Working 5 days/week
  

• College diploma in Business Administration, Office Management, or a related field.
• Minimum of 1 - 2 years of proven experience in an administrative, coordinator, or executive support role.
• High proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools/software.
• Excellent organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills in Vietnamese and English.
• Professional demeanor, discretion in handling confidential information, and a strong service-oriented attitude.