Assistant Purchasing Manager | Trợ Lý Quản Lý Phòng Thu Mua

JOB SUMMARY

Purchase all food, beverage, engineering supplies, equipment and general supplies required by the hotel, ensuring that all purchases conform to the Marriott standards, local hygiene and commodities requirements, department heads’ expectations and will not sacrifice quality for lower cost.

JOB SPECIFIC TASKS

• Receive the Daily Market List and Purchase Requests submitted by various departments.

• Obtain competitive bids by actively and aggressively test the market to obtain the merchandises as specified at the lowest price available while meeting the date of delivery, quality and quantity requirements. Bids from at least 3 suppliers are required.

• Hold a monthly bid meeting with Director of Finance and Cost Controller for selecting vendors of market list items.

• Prices obtained from various vendors should be comparable and without prejudice.

• Contact suppliers by phone or personal visit; confer with present or prospective suppliers concerning new products, discounts, promotions, reciprocal business deal etc.

• Keep track of price movements and inform department concerned of any changes in prices by updating the Purchasing System regularly.

• Ensure prompt delivery of all supplies and to follow up outstanding orders and undelivered portion.

• Contact regularly Purchasing Managers of other hotels for price checking and leveraging.

• Coordinate with Storekeepers and department concerned on needs to re-order based on adequacy of current stocks, purchasing lead-time and other prevailing conditions.

• Maintain orderly all files of quotations, catalogues, photos, samples on all equipment and supplies.

• Coordinate with Director of Finance on credit arrangements with suppliers.

• Implement controls over purchasing to ensure that locally available foodstuffs are for immediate needs, that quantity of the food is optimum for the intended use and that the lowest prices on the market are paid for merchandize of the desired quality and form. Guard again excessive quantities of supplies being purchased.

• Attend personally any purchasing problem such as non-delivery, late delivery, inferior quality, poor services, price changes etc.

• Assist in requests for sponsorships from regular suppliers for hotel’s events whenever required.

• Assist Department Heads on preparation of yearly import quota. Familiarize with the import procedures, documentation and custom requirements for all overseas purchases.

• Attend related meetings when required.

• Assist in the compilation of various budgets, forecasts, and business plan.

• Assist in implementing and streamlining the internal control procedures covering all activities of the Hotel.

• Ensure that all accounting records, including books, journals, invoices, and computer records related to the position are property filed for future reference and audit.

• Supervise all direct report supervisors and clerks if any.

• Assist in the training of Accounts personnel as part of the effort to build an efficient team and to take an active interest in their individual development.

• Attend operation meetings and financial meeting whenever required.

• Respond to the changes in department functions as dictated by the industry, the company or the Hotel.

• Provide courteous and professional service and to maintain good working relationship with all hotel associates.

• Have a complete understanding of the hotel policies relating to fire, safety and hygiene.

• Carry out other duties and responsibilities as assigned.

• 02 months of probation with Full salary| Service charge| Social Insurance
• Attractive remuneration package & 13th month salary
• Local and International training course
• 05 working days | 02 day-off per week
• Duty meal & Uniform provided by hotel
• Taxi for late night shift| Free motorbike & car parking
• Cross training & Cross exposure & Task force opportunities
• Associate Appreciation Week | Take-care culture
• Baby born gift | Birthday gift| Marriage allowance| Bereavement allowance
• Annual health check
• Associate special discount for hotel rooms and F&B services at International Marriott properties
• Career path in the most respected and prestigious hotel companies in the world

Education and Experience

• 4-year bachelor's degree in Finance and Accounting or related major; 2 years experience in the finance and accounting or related professional area.

Skills and Knowledge

• Economics and Accounting - Knowledge of economic and accounting principles and practices, P&L statements, operating budgets, forecasting and scheduling, and the reporting of financial data.

• Basic Computer Skills - Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).

• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

• Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

• Management of Financial Resources - Determining how money will be spent to get the work done, and accounting for these expenditures.

• Analytical/Critical Thinking - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.

Management Competencies

• Adaptability - Ability to effectively adjust to major changes in work tasks or the work environment.

• Applied Business Knowledge - Understands market dynamics, enterprise level objectives, financial metrics, and important aspects of Marriott's business; skilled at using business knowledge to anticipate opportunities and risks.

• Building a Successful Team - Skilled at building a cohesive team and facilitating goal accomplishment.

• Building Trust - Ability to interact with others in an honest, fair and respectful way; giving others confidence in one's intentions and those of the organization.

• Communication - Skilled at clearly conveying information and ideas through a variety of media; engaging the audience and helping them understand and retain the message.

• Customer Focus - Ability to develop and sustain productive customer relationships; actively seeking information to understand and address customers' needs.

• High Work Standards - Sets high standards of performance for self and others; assumes responsibility and accountability for successfully completing assignments or tasks.

• Planning and Organizing - Skilled at establishing courses of action for self and others to ensure work is completed efficiently.

• Problem Solving/Decision Making - Ability to identify and understand issues, problems, and opportunities; using effective approaches for choosing a course of action or developing solutions.

Send your CV (Picture attached & Subject: Candidate Name - Position) to Hoteljob or to Zalo phone number 093.4468.936

OR Fill in the application from at Loss Prevention room at hotel (No.8 - Do Duc Duc - Nam Tu Liem - Hanoi)

Application form: http://bit.ly/JWMarriottHanoiApplicationForm

Interview appointment will be set up only to potential candidate at the soonest.- Recruitment fanpage: JW Marriott Hanoi Career Opportunities