Accounts Payable cum Cost Controller Store Officer (Urgent)

Position Summary

The Accounts Payable cum Cost Officer is responsible for ensuring the accurate processing of supplier invoices, payment transactions, cost control records, and financial documentation in compliance with hotel policies and IHG standards. This role supports the smooth operation of the Finance Department through timely reconciliation, payment processing, month-end closing support, and coordination with internal departments and external vendors.

Key ResponsibilitiesA. Account Payable / Kế toán công nợ phải trả

Verify, record and process supplier invoices accurately and timely.

Match Purchase Orders (PO), Goods Receiving Notes (GRN), invoices and supporting documents before payment.

Monitor Accounts Payable aging and prepare payment schedules according to contract terms.

Reconcile supplier statements regularly and resolve discrepancies.

Prepare payment requests and ensure complete supporting documents before payment.

Monitor employee advances, reimbursements and other internal payments.

Maintain proper filing and archiving of AP documents.

Support internal and external audits when required.

Monitor the validity of supplier contracts and ensure contracts remain effective before processing payments.

Review payment terms, pricing, contract validity and related conditions.

Maintain a contract expiry schedule and notify relevant departments before expiration.

Coordinate with the Purchasing Department to renew or re-sign supplier contracts annually.

Maintain and update supplier contract files and related appendices.

Ensure payments are processed only with valid contracts or approved exceptions.

Review the validity and compliance of input VAT invoices.

Monitor and reconcile monthly input VAT balances.

Coordinate with suppliers to resolve incorrect, adjusted or replacement invoices.

Ensure input VAT invoices are declared in the correct tax period and eligible for VAT deduction.

Prepare supporting documents for tax audits and inspections.

B. Cost Controller / Kiểm soát chi phí

Monitor purchase prices of materials, goods and services.

Control purchasing costs and ensure compliance with budgets and approval procedures.

Monitor inventory movement and participate in stock counts.

Calculate Cost of Goods Sold (COGS) and analyze cost variances.

Monitor material consumption against standard usage and investigate variances.

Work closely with Purchasing, Warehouse and Operations to optimize costs.

Prepare daily, weekly and monthly cost reports.

Recommend cost-saving initiatives and process improvements.

• Bachelor’s degree in Accounting, Finance or related fields.
• Minimum 2–3 years of experience in Accounts Payable and/or Cost Control.
• Good knowledge of Microsoft Excel and Accounting systems.
• Strong analytical, organizational and communication skills.
• Honest, detail-oriented and able to work under pressure.