Accounts Payable cum Cost Controller Store Officer (Urgent)

Position Summary

The Accounts Payable cum Cost Officer is responsible for ensuring the accurate processing of supplier invoices, payment transactions, cost control records, and financial documentation in compliance with hotel policies and IHG standards. This role supports the smooth operation of the Finance Department through timely reconciliation, payment processing, month-end closing support, and coordination with internal departments and external vendors.

Key Responsibilities

Accounts Payable

Verify and process supplier invoices with complete supporting documents and required approvals.

Match invoices, delivery orders, purchase orders, and purchase requisitions accurately before processing.

Process supplier statements and ensure timely reconciliation of accounts payable records.

Prepare weekly payment runs including cheque payments, bank transfers, GIRO payments, and telegraphic transfers.

Liaise with vendors regarding payment matters and resolve discrepancies or disputes professionally.

Maintain proper filing and documentation systems for all accounts payable transactions.

Ensure all expenses and travel claims are properly supported prior to final approval.

Check arithmetic accuracy of invoices and assign the correct General Ledger codes in accordance with the chart of accounts.

Cost Control & Financial Support

Assist in reconciling weekly purchase logs and monitoring cost-related transactions.

Support month-end closing activities including accrual journals and journal postings.

Assist in preparing accruals for unpaid supplier invoices and delivery dockets.

Support reconciliation of GST/VAT input listings and related tax filing requirements.

Assist in processing travel agent commission payments with complete supporting documentation.

Brand & Culture Expectations

Embrace and promote the IHG Winning Ways culture and brand standards by:

Demonstrating professionalism, respect, and approachability in all interactions.

Taking ownership, being detail-oriented, and responding proactively to operational needs.

Delivering service excellence through collaboration, accountability, and efficiency.

• Diploma or Bachelor’s Degree in Accounting, Finance, or a related field.
• Minimum 1–2 years of experience in Accounts Payable, Cost Control, or Finance operations, preferably in the hospitality industry.
• Knowledge of accounting principles, financial procedures, and basic taxation regulations.
• Familiar with accounting systems and Microsoft Office applications, especially Excel.
• Good organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Good communication and interpersonal skills.
• Able to work independently as well as collaboratively within a team environment.
• High level of integrity, responsibility, and confidentiality.
• Good command of English, both written and spoken, is an advantage.