Account Receivable Clerk

The Account Receivable Clerk is responsible to the Accounts Receivable Supervisor. The Accounts Receivable Clerk issues accounts receivable and other invoices and performs collection. The Accounts Receivable Clerk must correctly record accounts receivable and collection for each customer and monitor the balance of each account. An invoice should be issued immediately after the sales transaction takes place. Any delay should be avoided.

KEY RESPONSIBILITIES AND ACCOUNTABILITIES

Duties include, but are not limited to:

1. General:

• Book accounts receivable in the Sub-Ledger sorted by customer.

• Verify that the accounts receivable balance in the General Ledger agrees to the Sub-Ledger.

• Prepare the Schedule of Accounts Receivable sorted by customer and type of accounts receivable.

• If payments have not been received after the due date, issue a reminder.

• After mailing out invoices, any errors regarding sales amounts pointed out by the customer should be adjusted for in a sales adjustment journal. The same for discounts.

• Issue and mail out monthly rent invoices to tenants and other invoices.

• Prepare and mail out Receipt of payment to customers who request them.

• Attend to any inquiries made by a customer in which an invoice has been issued.

• File invoices and all supporting evidence by customer and type of accounts receivable.

• Verify the status of collection payments received. Immediately report any information or problems regarding collection to a superior.

• Other duties as instructed by a superior.

2. Credit Cards:

• Agree the credit card totals for each type of credit card and the credit card sales voucher totals with the Accounts Receivable Schedule circulated by the Income Auditor.

• Verify credit card numbers on sales slips are legibly printed and that credit limits and card expiration dates agree with those so authorized.

• Summarize totals for each credit card company, prepare credit card invoices, attach credit card sales vouchers and mail to the respective credit card companies. (Or request payment through the bank.)

• For accounts receivable in which credit cards were accepted for amounts over the credit limit or have expired, perform procedures to settle the accounts with the customer or Credit Card Company.

• Verify payments received from credit card companies.

• Book credit card commissions in the journals.

3. Travel Agencies:

• Agree the travel agent totals and accounts receivable totals with the Accounts Receivable Schedule circulated by the Income Auditor.

• Summarize totals for each travel agency, prepare invoices by each agency, attach hotel vouchers & coupons and mail to the respective travel agencies. (Or request payment through the bank.)

• Verify payments received from travel agencies.

• Book travel agent commissions in the journals.

4. City Ledger Receivable:

• Agree city ledger receivable totals with the Accounts Receivable Schedule circulated by the Income Auditor.

• Sort accounts by customer and verify that supporting documentation is attached to the vouchers.

• Prepare and mail invoices.

• Verify payments received from customers.

5. Airlines:

• Agree airline account totals and accounts receivable totals with the Accounts Receivable Schedule circulated by the Income Auditor.

• Sort accounts by airline and double check that sales are per contract.

• Prepare invoices per hotel procedures and attach crew lists, vouchers and other supporting evidence prior to mailing them to the respective airlines.

• Verify payments received from each airline.

• Statutory insurance coverage plus the company's additional health insurance program.
• Staff shuttle bus service for employees living far from the property.
• Accommodation at Hoiana Staff Village.
• 12 complimentary nights at Rosewood properties across domestic and international destinations.
• Excellent learning and career development opportunities in a world-class hospitality environment.

• Bachelor's degree in Accounting, Finance, or related discipline.
• At least 1 year’s working experience in international class hotel.
• 2 year’s working experience in a similar capacity is preferred.
• Basic knowledge in book-keeping.
• Thorough familiarity with credit policy and internal control system and procedures.
• Additional improvement programs in Finance and knowledge in SAP, Opera is preferred.