1. Give clear, concise directions, provide support and supervise your associates to ensure that directions are properly executed.
2. Develop working knowledge of all Finance Division positions as they relate to the overall workflow of the Finance Division reporting system.
3. Possess in-depth knowledge of all revenue centre procedures.
4. Be knowledgeable in staff planning and compilation of work schedules to ensure that reports are prepared accurately and on time.
5. Supervise, train and develop Finance Division personnel who are directly reporting to him/her.
6. Refer to the Assistant Financial Controller any difficulties with Finance Division personnel, or with Department Heads in reporting data to the Finance Division
6. Maintain proper internal control procedures and advise the Assistant Financial Controller of any changes which he/she considers advisable, such as changes in the distribution of the accounting staff workload or adoption of new forms or procedures.
7. Ensure smooth work flow of accounts payable, accounts receivable, cash revenue, rebate journals and maintain journal vouchers in order to prepare monthly Operating Reports and Financial Statements on or before 5th day of the month.
8. Check the Daily Bank Balance Report and report to Area Financial Controller by Cash Flow on or before 8th day of the following month.
9. Work closely with Assistant Financial Controller in preparing the Annual Budget information.
10. Actively plan and participate in the preparation of monthly Operating Reports and Financial Statements.
11. Cooperate with the Internal and External Auditors in completing schedules and supporting documents so their jobs can be completed expeditiously. Assist in implementing recommendations for improvement of internal control.
12. Check bank reconciliation statements and ensure these are done religiously on a monthly basis. Coordinate the preparation for reconciliation of all monthly balance sheets, preparation of journal vouchers and implement month-end closing.
13. Check the preparation of depreciation, prepaid and amortization schedules.
14. Supervise the preparation of various governmental schedules and tax returns.
15. Responsible for the construction/fixed asset accounting and coordinate closely with the Project Coordinator on matters relating to company upgrading and construction accounting. This also applies to special projects.
16. Supervise the inventory control staff and ensure proper records are kept for Fixed Assets Register and that transactions are updated posted on a regular basis.
17. Schedule work flow for and supervise : Accounts Payable, Accounts Receivable
18. And implement control of payroll, disbursements, deposits, remittances and general ledger maintenance. 19. Communicate effectively within the organization at all levels using the most appropriate communication method for the matter concerned.
20. Understand the policies and procedures pertaining to your department’s operation and work with the Area Financial Controller and his/her assistant to ensure all manuals are up to date.
21. Maximize the use of available technology and systems to get results, Microsoft excel, word, power point, access and any other macro program that may support the job.
22. Ensure the facilities, equipment and offices are maintained in excellent condition.
23. Maintain accurate records of all prepaid expenses, accrual and deferred income.
24. Verify payment requests, T.E.Rs, Advances and petty cash prior to payment, establish a proper filling system for easy tracing and retrieval
35. Champion in Sun System and familiar herself to any enhancement/upgrade and or training all the sub-ordinate who has an access to Sun System
36. Prepare special reports for the Area Financial Controller and Managing Director as desired. Ensure all new circular, decree about Tax & Accounting are updated then train to AR & AP