Administrative Assistant to Hotel Manager
Quy mô :
Phòng Nhân Sự +84 (0) 235 626 3333 – Ext: 586075 Tay Son Tay Hamlet, Duy Hai Commune, Duy Xuyen District, Quang Nam Province, Vietnam
Mô tả công việc
- Ensure that the day-to-day administrative needs of the department are fulfilled.
- Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
- Keep confidential information CONFIDENTIAL.
- Responsible for rendering secretarial and clerical services for the General Manager as required.
- To prepare respective schedules and reports that will be internally distributed or submitted to Corporate Office laid down by the General Manager.
- To take down and transcribe the minutes of meetings such as Executive Morning Briefing and dictation from General Manager, etc.
- To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
- To open and dispatch mail that relates to the department.
- To maintain office supplies stock.
- To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.
- Input data into computer system as required.
- To arrange appointments for the General Manager, reminds him of appointments and meetings.
- To handle incoming/ outgoing telephone calls and faxes.
- To handle all contact listings such as Owner contacts, Hotel contacts and other supplier companies, etc.
- To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations.
- To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers.
- To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.
- To perform special duties as required by the Hotell Manager
Quyền lợi được hưởng
- Training & Development
- Accommodation - Hoiana Staff Village
- Annual leave
- Heath checkup
- Employee shuttle bus service
Yêu cầu công việc
- Excellent verbal and written communication skills in English
- Meticulous, Organized, Polite, Approachable, Attentive
- Excellent administration and IT skills
- Committed to delivering a high level of customer service, both internally and externally
- Flexibility to respond to a range of different work situations
- Ability to work under pressure
- College degree or equivalent experience.
- At least 2-3 years of relevant experience
Yêu cầu hồ sơ
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THÔNG TIN LIÊN HỆ
Địa chỉ: Tay Son Tay Hamlet, Duy Hai Commune, Duy Xuyen District, Quang Nam Province, Vietnam
Điện thoại: +84 (0) 235 626 3333 – Ext: 586079