Receiving Clerk cum Storekeeper (Nhân viên Giao nhận hàng kiêm Thủ kho)

A. GENERAL ACTIVITIES RECEIVING:

 Ensure quantity of goods received matches hotel purchase order.

 Inspect goods received to ensure they are of acceptable quality and to prevent damaged goods being

accepted. For fresh food items, arrange for a chef to be present at delivery to inspect quality of goods.

Ensure goods with expiry dates have at least 6 months of life remaining.

 To examine both quality and quantity of goods received in coordination with related Department

Heads before accepting delivery.

 To ensure that goods are promptly moved to Stores or the concerned department once received

 Return any unacceptable goods to suppliers, update receiving records for goods returned and advise

purchasing so that goods may be re-ordered.

 If a supplier invoice is received with the delivery, check that the invoice amount agrees with the hotel

purchase order amount. Any unfavorable variance should be approved by Financial Controller.

 To ensure that outgoing goods are properly documented and accounted for.

 Provide supplier with a copy of signed goods received record.

 After all goods have been checked, stamp & sign receiving record and supplier invoice (if any) to

indicate goods have been received and attach purchase order.

 Update MC System for all goods received on a daily basis and forward completed paperwork to Cost

controller to check.

 Print daily summary of goods received and forward to cost control.

 Maintain loading dock area in a clean and hygienic condition and ensure food handling safety

standards are complied with.

 Get related CIQ certificate (custom, immigration and quarantine certification) from supplier when

receipt import goods

B. GENERAL ACTIVITIES STOREKEEPER:

 Ensure that all incoming merchandise is undamaged and in the quantities as per the receiving records.

 Issue inventory items on a first in first out basis as per the quantities listed on an appropriately

approved store requisition form to the respective departments and outlets.

 Ensure requested department signs the store requisition form to evidence receipt of goods and

maintain filing system of completed store requisition forms.

 Update MC inventory system on a daily basis for goods received and goods issued from storeroom.Fusion Original Saigon Centre

 Inform Financial Controller and Cost Controller of any instances of theft, breakage or

obsolete/damaged stock.

 Maintain a list of authorized signatories who may sign requisitions and place this list in a prominent

place.

 Initiate the re-ordering of goods for all stores and submit purchase order for approval as per the hotel’s

purchasing policy. Quantities ordered should be sufficient to maintain optimum quantities on hand to

meet the business’ needs.

 Follow up of all pending purchase requisitions with the purchaser to ensure the timely

replenishment of depleted stocks in accordance with the par levels defined by Management

 Assist in performing monthly stock-take of beverage stores and update to inventory system/software

for results of stock-take.

 Assist in performing monthly stock-take of general store and update inventory software for results of

stock-take.

 Maintain storerooms & storeroom shelving in a clean and hygienic condition in line with Starwood’s

food handling safety standards.

 Immediately report any malfunction of cool rooms.

 Ensure storerooms are locked at all times.

 Ensure keys are stored in Security Department during outside of business hours and are signed in

and out of Security as per hotel policy.

 Conduct routine physical inventory checks to prevent loss, spoilage and breakage by careful

monitoring of the expiry date of perishable items, monitoring the slow moving items and keeping the

store clean and tidy at all times

Month End Activities:

 Conduct physical inventory at general store and other departments (if any)

 Prepare report of slow moving beverage items on a monthly basis.

 The expiry date of perishable items

C. OTHERS:

 To coordinate with the purchasing department in regards to delivery issues. To maintain a good

relationship with suppliers and other departments.

 Other tasks assigned by Head of Department.

 Incumbent must maintain at cooperative and helpful relations with all those he/she liaisons with. Must

try at all times to respond to queries quickly and efficiently.

 Responsible for the computer, printers and calculators utilized in the course of performing the job

duties

•Accident Insurance (24/24)

• Social welfare

• “Star Stay Program” with discounted rates in Fusion

• Food & Beverage discount for STARs/family/friends

QUALIFICATIONS & SKILLS 

Education: University/ College/ High School or equivalent

 Minimum 1 years of experience in Hotel as similar position.

 Candidates with Hotel experience and familiar with MC and SUN systems are preferred.

 Knowledge of merchandise being purchased.

 Knowledge of food handling safety standards.

 Understanding of purchasing, storing and issuing stock control procedures.

 Computer keyboard skills.

 Well self-organization skill

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