Executive Assistant to Hotel Manager

• To assist and responsible for administrative and general assignments from the Hotel Manager and of the departments.

• To ensure efficiency of the administration of the hotel.

• To cooperate with all departments in order to ensure the smooth operation and the management of the hotel.

Essential Duties and Responsibilities – (Key Activities)

• Ensure that the day-to-day administrative needs of the hotel are fulfilled.

• Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.

• Keep confidential information CONFIDENTIAL.

• Responsible for rendering secretarial and clerical services for the Hotel Manager as required.

• To prepare respective schedules and reports that will be internally distributed or submitted to Corporate Office laid down by the Hotel Manager.

• To take down and transcribe the minutes of meetings such as Executive Morning Briefing/The Daily Calling and dictation from Hotel Manager, etc.

• To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.

• To open and dispatch mail that relates to the department.

• To maintain office supplies stock.

• To keep herself acquainted with the Hotel Manager’s activities in order to assist in discerning priorities.

• Input data into computer system as required.

• To arrange appointments for the Hotel Manager, reminds him of appointments and meetings.

• To handle incoming/ outgoing telephone calls and faxes.

• To handle all contact listings such as Owner contacts, Hotel contacts and other supplier companies, etc.

• To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations.

• To control and monitor the in-house transportation records, reports, maintenance record as well as to follow up the attendance and request for overtime of the drivers.

• To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.

• To perform special duties as required by the Hotel Manager.

• Career Opportunities
• Insurance
  
• Training & Development
• Accommodation - Hoiana Staff Village
• Annual leave
• Heath checkup
• Employee shuttle bus service
• Uniform

Required Skills –

• Excellent verbal and written communication skills in English

• Meticulous, Organized, Polite, Approachable, Attentive

• Excellent administration and IT skills

• Committed to delivering a high level of customer service, both internally and externally

• Flexibility to respond to a range of different work situations

• Ability to work under pressure

Qualifications –

• College degree or equivalent experience.

Experience –

• At least 2-3 years of relevant experience