Administrative Assistant, Finance

OVERVIEW OF POSITION:

Reporting to the Assistant Director of Finance, this role will be primarily responsible to upkeep of Company and Cage assets are properly controlled and offices are well maintained.

RESPONSIBILITIES AND ACCOUNTABILITIES:

• Verify service requests submission by Operations to Finance.
• Ensuring the correct flow of documents from Finance department to business units.
• Develop and maintain filing system.
• Provide secretarial and administrative support to management and other staff.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Work effectively and maintain good working relationships with co-workers, internal and external stakeholders when task or project being assigned to.
• Organize weekly, monthly, and annual reports and other reporting documentation for management review.
• Taking minutes of all meeting within Finance department.
• Maintain confidential personnel files.
• Maintain inventories and office supplies.
• Other tasks as may be assigned by direct manager, Head of Division or Company Management as needed.

• Professional and multicultural working environment
• Good & competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal,...)
• Big-scale project in central Vietnam
• Career development opportunity

• Preferably 2 – 3 years of industry experience in administrative position.
• Well verse in MS Office and ERP system.
• Accuracy and attention to detail.
• Strong interpersonal and communication skills with an ability to work with team across diverse functions.
• Highly organized, with a proven ability to handle multiple tasks and meet tight deadlines.
• Ability to improve Finance operations efficiency with an aim to improve productivity, duplication, redundancy an improve work environment.
• Fluent in English both verbal and written.