Purchasing Executive

Purchasing & Day-to-Day Buying

• Own end-to-end purchasing for the Đà Lạt club, from requisition through to delivery and receiving.

• Place, track, and reconcile orders across F&B, beverages, OS&E, and operational supplies.

• Stay hands-on — resolve shortfalls, substitutions, and urgent needs so service is never interrupted.

Supplier Community & Relationships

• Build and steward a carefully selected local supplier community across Đà Lạt and Lâm Đồng.

• Negotiate pricing, terms, and service agreements that deliver reliability, consistency, and long-term value.

• Hold regular supplier check-ins to maintain trust, quality, and accountability.

Sourcing & Category Management

• Source across F&B, beverages, OS&E, FF&E, maintenance, and services for the site.

• Make the most of Đà Lạt’s local produce and growers, sourcing specialised or imported products where necessary.

• Monitor the market and introduce new suppliers, products, and better ways of buying where relevant.

Inventory & Stock Control

• Oversee stock levels, receiving, and storage to keep the room supplied and accurate.

• Minimise waste, discrepancies, and stockouts through careful planning and par levels.

• Coordinate deliveries and supplier timelines around the club’s operational rhythm.

Cost Control & Financial Alignment

• Manage the purchasing budget and track spend across all categories.

• Identify and implement efficiencies without compromising the quality of the room.

• Partner with Finance on ordering, reporting, and reconciliation.

Team & Operational Management

• Lead and develop a small purchasing team while staying close to the work yourself.

• Set clear, simple purchasing routines, approval steps, and controls for the site.

• Support departments with planning, forecasting, and timely execution.

Compliance & Governance

• Ensure purchasing activity aligns with internal policies and Vietnamese regulations.

• Maintain accurate, well-ordered records of suppliers, contracts, and transactions.

• Support audits and carry purchasing forward with transparency and accountability.

Cross-Functional Collaboration

• Work closely with the Head Chef, Club Manager, Finance, and Operations to align buying with the needs of the room.

• Ensure purchasing contributes to overall brand, operational, and financial objectives.

Salary: Up to 30,000,000 VND

Insurance: Full coverage of Social Insurance (SI), Health Insurance (HI), and Unemployment Insurance (UI)

Leave:

11 public holidays off as regulated

12 days of annual leave per year

Benefits:

Entitled to all company benefits and welfare policiesc

• 3–5 years’ experience in purchasing or procurement within hospitality or F&B operations.

• A hands-on buyer, comfortable both managing a small team and doing the work day to day.

• Strong negotiation, supplier relationship, and order-management skills.

• Experience across F&B and operational supply categories.

• Sound commercial acumen, including budgeting, cost control, and spend tracking.

• Strong organisational, analytical, and problem-solving ability.

• Proficiency in purchasing or inventory systems and Microsoft Office (especially Excel).

• Ability to stay calm and effective in a fast-paced, service-led environment.

• Experience working within, or adapting purchasing practice to, the Vietnam market is highly valued.

• Professional, structured, and commercially considered approach.

• Basic English communication skills, with the ability to understand and respond to simple workplace instructions and communicate basic needs with international guests and colleagues.

• Curriculum Vitae (CV)/Resume
• Copy of Citizen ID Card
• Photocopy of Birth Certificate
• Health Check Certificate issued by a district-level medical center or higher, or large-scale private clinics (valid within the last 6 months)