Accounts Payable Officer

1. Primary Responsibilities

Invoice Processing: Receive, verify, and process all incoming supplier invoices. Ensure strict "3-way matching" (Purchase Order, Receiving Record/GRN, and Invoice) before posting to the ledger.

Payment Execution: Prepare weekly/monthly payment runs (via bank transfer or cheque) in accordance with credit terms. Ensure all payments are authorized by the Director of Finance and General Manager as per the Approval Matrix.

Vendor Reconciliation: Reconcile monthly Supplier Statements against the resort’s records. Investigate and resolve discrepancies (price differences, missing invoices, short deliveries) directly with purchasing and vendors.

Month-End Closing: Assist the Chief Accountant with month-end closing procedures, including accruing for unbilled goods/services (GRNI - Goods Received Not Invoiced) and preparing AP aging reports.

Expense Claims: Review and process employee expense claims and petty cash reimbursements, ensuring they adhere to the resort’s Travel & Entertainment policy.

Document Management: Maintain an organized filing system (digital and physical) for all payment vouchers, tax invoices, and contracts for audit purposes.

Inter-departmental Liaison: Work closely with Purchasing, Receiving, and Heads of Departments to clear pending Purchase Orders and resolve disputes on quality or quantity of goods.

2. Technical Responsibilities

MC (Material Control) / Purchasing System: Cross-check receiving data in the Materials Control system against physical invoices to ensure accuracy of costs and quantities.

Opera PMS Interface: Monitor and reconcile guest refunds or commission payments triggered from the Front Office (Opera) system.

Tax Compliance: Ensure all invoices comply with Vietnamese Tax Regulations (e.g., correct Company Name, Tax Code, Address, valid e-invoice lookups). Accurately calculate and withhold Foreign Contractor Tax (FCT) where applicable.

Cash Flow Management: Prepare weekly "Cash Outflow Forecasts" for the Chief Accountant to assist in treasury management.

Data Accuracy: Ensure correct coding of expenses to the appropriate Departmental P&L Cost Centers and General Ledger codes.

Full Salary & monthly Service Charge in probation period.

Relocation allowance by ranks.

Home Visit allowance.

2. Benefits

Supported housing staff with full amenities and entertainment area.

Support shuttle bus to Resort

Full meals during the work shift and day off.

Uniforms are provided according to Hotel standards.

International working environment, joining training courses according standard of Accor.

05 Working day | 02 day off per week

All Heartist card apply for all Accor Hotels.

Employee benefit card offering discounted rates in Accor Hotels worldwide.

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Opportunity to grow within your property and across the world!

3. Insurance policy

Social Insurance in Probation Contract

Suncare Insurance according to the provisions of policy SunGroup

Special promotion for resort service by rank

3. Knowledge and Experience

• Education: Bachelor’s Degree in Accounting, Finance, or a related field.
• Minimum 1–2 years of experience in an Accounts Payable role.
• Prior experience in the Hospitality/Hotel industry (4-5-star resort environment) is strongly preferred.
• English: Good communication skills (written and verbal) to handle inquiries from international suppliers and internal management.

Competencies

• Results and service-oriented with an eye for details

• Ability to multi-task, work well in stressful & high-pressure situations

• A team player & builder

• A motivator & self-starter

• Well-presented and professionally groomed at all times

• Apply to via hoteljob.vn
• Submit CV to email: Hau.TRAN (a còng) accor.com
• Tel: 0392 201 423 (Mr.Hau)

*Note that ONLY shortlisted candidates will be contacted.