Thư ký Kỹ thuật/Engineering Secretary

Documentation Management & Legal Compliance

Maintain and update technical documentation, including as-built drawings, operation & maintenance manuals, contracts, and inspection certificates.

Monitor statutory inspection deadlines for elevators, fire protection systems (FLS/PCCC), generators, lightning protection systems, gas systems, etc.

Manage both hard-copy and digital filing systems.

Prepare documentation for inspections, audits, and regulatory reviews.

Operations, Maintenance Monitoring & Reporting

Update work orders in the department’s tracking system.

Coordinate maintenance activities by receiving technical requests from other departments and assigning tasks to relevant engineering teams.

Monitor and track the Preventive Planned Maintenance (PPM) schedule.

Prepare daily, weekly, and monthly departmental reports.

Record major incidents, prepare incident reports, and follow up on corrective action plans.

Contractor Coordination

Liaise with contractors for maintenance, repair, and statutory inspections.

Monitor contract validity and renewal timelines.

Ensure service reports are properly signed and archived.

Track corrective actions until full completion.

Procurement & Budget Support

Prepare Purchase Requisitions (PR).

Coordinate with the Procurement and Finance departments to process Purchase Orders (PO) and payments.

Review contractor payment documentation.

Assist in monitoring the Engineering department budget.

Oversee and manage engineering inventory and spare parts storage.

Administrative & Meeting Support

Arrange meetings as directed by the Chief Engineer (CE).

Monitor attendance records and timesheets.

Record meeting minutes.

Track assigned tasks and deadlines.

Facilitate communication between the Engineering department and other departments.

• Attractive Salary
• Meals Provided
• Housing allowance policy - Applicable to employees whose permanent residence is outside Phu Quoc
• Translation: Commuting allowance policy - Applicable to employees with permanent residence in Phu Quoc.
• Holiday and Tet Bonuses in accordance with Vietnamese labor laws.
• Annual leave as regulated by the Labor Code.
• Full Insurance Coverage – Social, health, and unemployment insurance in compliance with labor laws
• Professional Development – Training opportunities and clear career advancement paths
• Friendly Work Environment – Supportive team, open communication, and strong company culture

Qualifications & Requirements

Diploma or Bachelor’s degree in Administration, Engineering, or a related field.

Preference will be given to candidates with at least 1–2 years of experience in a similar role or related field.

Strong organizational and document management skills.

Basic knowledge of MEP systems (Mechanical, Electrical, and Plumbing) is an advantage.

Good physical health and ability to work in shifts.

Good command of spoken and written English.

Proficient in MS Office applications.

• Sơ yếu lý lịch tự thuật có dấu xác nhận của địa phương.
  
• CV cá nhân và Đơn xin việc cá nhân.
  
• Giấy Quyết Định Thôi Việc tại đơn vị công tác gần nhất (nếu có).
  
• Giấy khám sức khỏe có thời hạn 06 tháng.
  
• Bằng cấp, chứng chỉ (công chứng sao y thời hạn 06 tháng).
  
• Bản photo chứng minh nhân dân/ căn cước có công chứng (công chứng sao y thời hạn 06 tháng).