Executive Assistant

Maintain general filing systems for Deputy Chief Financial Officer, control all data, information, contact records, document & report... as requested by the Deputy Chief Financial Officer.

Prepare files, reports, correspondence and other relevant business documentation upon the request of the Deputy Chief Financial Officer.

Prepare and organize paperwork and mail.

Receives, opens, distributes incoming mail and documents as assigned by the Deputy Chief Financial Officer. Check initially all document submitted for approval of Deputy Chief Financial Officer.

Arrange appointments and meetings for Deputy Chief Financial Officer, master the working calendar of Deputy Chief Financial Officer.

Attend meeting with Deputy Chief Financial Officerand sometime represent Deputy Chief Financial Officerin some meetings as requested by Deputy Chief Financial Officer.

Translate verbally and in writing for Deputy Chief Financial Officeras requested. Do the secretarial jobs for Deputy Chief Financial Officerbefore/during/after the meeting.

Assist Deputy Chief Financial Officerin travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...

Support Deputy Chief Financial Officerin working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit, reports, schooling, housing contract...

Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies.

Always maintain confidentiality on all matters.

Demonstrate essential overall knowledge of the organization.

Understand the responsibilities of other units and departments and co-operate with Heads of department in assisting Deputy Chief Financial Officer. Take dictation of correspondence as required.

Handle general enquiries and upon requests of Deputy Chief Financial Officer.

• Uniform/ Đồng phục
• Duty Meal/ Cơm ca
• Shuttle bus/ Xe đưa rước
• Accident Insurance 24/7/ Bảo hiểm tai nạn 24/7
• Monthly Service Charge/ Phí phục vụ hàng tháng
• Annual health check/ Khám sức khỏe hàng năm

• Bachelor’s degree.
• Three year of admin and secretary experience at the executive office of global company.
• Must have the proven manner when working with confidential information.
• Must be able to write legibly, complete detailed paperwork and use a computer for extended periods of time.
• Excellent organization skills for filing, taking notes, travel planning, expense report management, processing invoice payments, meeting scheduling, et cetera.
• Strong capability in Microsoft Office knowledge, especially in Microsoft Excel (ability to do intermediate level spreadsheets), Word, PowerPoint (ability to compose and edit presentations) and Outlook.
• Must present a well-groomed appearance.
• Strong ability to communicate fluently in Vietnamese and in English both verbally and non-verbally.
• Capacity to foster productive relations with peers and assure teamwork is the prevailing way to do business.
• Must have the ability to respond to handle difficult or stressful situations with tact and diplomacy.

Submit Resume via Hoteljob

For any job inquiry, please contact Recruitment Department

Phone number : 0254 378 8130

Hotline: 0913 339 773

Address: Ho Tram, Ho Chi Minh City